Senior Project Manager

Inizio Evoke•San Diego, CA

14h•$80,000 - $120,000•Remote

About The Position

In the journey of life, your career should make a difference. At Inizio Evoke, we come together—to do the best work, in the best possible place. We're all in. Because it's everyone's role to make health more human™. About the role: Project managers are the driving force at Inizio Evoke. As the internal point of contact for all projects, project managers serve as operational partners with the account team and are the liaisons for the entire development team (strategic services, creative services, technology services, operations, accounting, and administration). They oversee and manage the end-to-end development of projects, according to established business processes. We are looking for a Senior Project Manager to join our dynamic agency. This is a remote role reporting to an Associate Director, Project Management. You will: Lead projects solo and may have assistance at time from Assistant Project Manager (APM) Lead more complex projects and manage a larger book of business. Be integral in all decisions made regarding project process, timelines, budgets, and resources. Responsibilities in these four main areas include:

Requirements

4+ years of experience
Pharmaceutical marketing agency experience required, AOR experience preferred
Bachelor's degree (BA)
Experience managing large cross-functional teams including account services, creative, strategist, database, interactive, and print production
Experience working with multiple vendors, managing their timelines and needs
Experience using MS Project or SmartSheets
Advanced experience using a Project Management financial platform
Excellent Excel skills
Experience leading process improvement efforts
Excellent written and verbal skills

Responsibilities

Understand the nature of the work performed by each functional area (who does what, when, and how long it takes)
Manage end-to-end development of projects per the business process ensuring quality from the beginning to end
Includes med/legal submission prep and submission following client guidelines
Ability to know when to deviate from process if necessary
Internal check/balance to verify acceptable quality levels before delivered internally to the Account Team
Create project status documents to provide updates across all chains of command, both internally and externally
Lead daily and weekly production meetings
Maintains PM systems of record (e.g. FinancialForce, Ziflow, CRM)
Lead ongoing process improvement initiatives
Craft initial and ongoing project milestones for Inizio Evoke's clients, and vendor/agency partners
Develop detailed project schedules and ensure all deliverables are met per the schedule
Develop detailed staffing plans and ensure all deliverables are met and stay within the budget
Monitor project & campaign budgets weekly
Lead internal, monthly reconciliation meetings
Create client budget report with finance assistance as needed
Identify and avert possible risks that impact projects
Own vendor/agency partner relationship concerning execution and deliverables
First point of contact in identifying the need for internal and external resources for existing projects & working with resourcing manager to secure project resources and with other PMs to prioritize resources' work
Review monthly staffing projections
Presents capabilities and processes internally and externally based on knowledge of who does what, when and how long execution takes
Build rapport with development team, outside vendors, agency partners and, where necessary, the client
Support training of assistant project managers
Manage an assistant PM, including bi-weekly 1:1 meetings