Senior Specialist: IT Project Management

Mayer Brown LLP • Chicago, IL

1d

About The Position

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.
The Senior Specialist’s overall responsibility is to deliver projects that are on-time, on-budget, within scope, and fulfill the business requirements. To do this, the Senior Specialist will need to work closely with the Business Sponsor, the project team members, and IT Management to ensure the timely completion of the agreed upon deliverables.

Requirements

• Bachelor’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job
• A minimum of 3 years successfully managing IT projects from inception to completion, overseeing project team members and vendors. 4+ years of IT experience
• Proficiency in Microsoft Office products
• Strong understanding of project management principles and methods; preferred current Project Management certification such as PMP, Prince 2, Master’s Certificate, CSM or other certification / degree in project management
• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendor
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Strong client-service orientation and skills, able to anticipate needs and exercise independent judgment
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills

Nice To Haves

• Legal Industry experience preferred
• Agile and DevOps experience preferred

Responsibilities

• Accountable for the overall management of assigned projects through the Project Delivery Framework phases: initiate, plan, execute, and close
• Develops and maintains project documentation, including the project charter, project plans, communications plans, project team status, executive status reports, project roles & responsibilities, and maintain the document repositories
• Participates in occasional calls and meetings outside of normal US business hours to accommodate international team member schedules when necessary
• Accountable for coordinating project activities with domestic and international team members, including establishing schedules, assigning tasks, monitoring, and resolving conflicts
• Accountable for the project Risk, Issue, and Change Management processes, analysis, reporting, and escalation
• Facilitates status meetings with the project team on a regular basis during which the project’s progress will be reviewed, issues discussed for resolution, and any material changes to scope, budget, or schedule should be raised
• Provides regular status progress reports to the Project Management Office to assist with the overall tracking and management of the Project Portfolio
• Responsible for managing multiple projects at one time
• Responsible to work closely with the business functional areas, vendors, and other IT teams in defining project priorities, scope, approach, resource requirements, schedule, deliverables, and budgets; facilitate cross project coordination and communication
• Obtains stakeholder buy-in and proactively manage expectations throughout the project
• Responsible for vendor relationships throughout the project ensuring outsourced tasks meet contract expectations, firm standards, and are delivered on time
• Assists with the development of RFIs and RFPs as required to enable third party solutions and IT services
• Adheres to and promotes IT PMO standard project management tools, procedures and best practices
• Responsible for the definition of project business requirements, analysis, and design, working closely with a Business Analyst where appropriate; facilitate decision making sessions for project specific architecture, business strategy, operational processes, business processes, and organizational requirements
• Meets with project stakeholders to clearly capture business requirements, critical milestones, and dependencies – may require travel to other offices
• Coordinates the creation and follow up of project related surveys and end-user communications that clearly explain technical concepts using non-technical language
• Coordinates risk assessment between internal functional reviews to determine the project’s potential risk to the firm
• Acts as a liaison between IT stakeholders to strengthen understanding of business-aligned goals
• Challenges the status quo
• Performs other duties as assigned or required to meet Firm goals and objectives

Benefits

• We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level