Site Program Administrator

L3HHCM20•Ferguson Township, PA

About The Position

This position reports to the Multi-Function Electronic Warfare Director and provides comprehensive administrative support for business unit programs. Responsibilities include calendar management, meeting coordination and scheduling, expense report processing, travel arrangements, catering, special event planning, timecard administration, and preparation of documents, spreadsheets, reports, and presentations. The role also involves creating and maintaining logs, databases, inventories, filing systems (hard copy and electronic), and status reports. Additional duties may include research and data analysis. Due to exposure to confidential management discussions, discretion is essential. Essential Functions: Works independently to perform complex administrative support duties, exercising sound judgment and initiative to resolve problems and make recommendations. Multi-task effectively amid frequent interruptions and tight deadlines Effectively prioritize assignments and deliver consistent, high-quality results Exercise sound judgment and maintain strict confidentiality with sensitive information Manage and safeguard sensitive documents and files for leadership Provide administrative guidance within defined scope of responsibilities Assist in analyzing objectives, establishing plans, and resolving project issues Monitor and manage critical department information, projects, and schedules Ability to obtain DoD security clearance.

Requirements

Requires a High School diploma or equivalent and a minimum of 4 years of prior experience or 2 years post-Secondary/Associates Degree with 0 to 2 years of related experience.

Nice To Haves

2 years of experience as an administrative assistant
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams)
Strong organizational skills with exceptional attention to detail
Excellent communication skills across all organizational levels
Proven ability to work collaboratively and maintain cooperative working relationships
Prior defense industry experience
Knowledge of Concur Travel Booking and Expense System
SharePoint administration experience
Confluence administration experience

Responsibilities

calendar management
meeting coordination and scheduling
expense report processing
travel arrangements
catering
special event planning
timecard administration
preparation of documents, spreadsheets, reports, and presentations
creating and maintaining logs, databases, inventories, filing systems (hard copy and electronic), and status reports
research and data analysis
resolve problems and make recommendations
Multi-task effectively amid frequent interruptions and tight deadlines
Effectively prioritize assignments and deliver consistent, high-quality results
Exercise sound judgment and maintain strict confidentiality with sensitive information
Manage and safeguard sensitive documents and files for leadership
Provide administrative guidance within defined scope of responsibilities
Assist in analyzing objectives, establishing plans, and resolving project issues
Monitor and manage critical department information, projects, and schedules
Ability to obtain DoD security clearance