Spec Admin Support II - Entertainment
About The Position
The Administrative Specialist II - Entertainment will perform a wide range of administrative and office support activities for the Entertainment department Executives to facilitate the efficient operation of the department. Primary Job Duties: – Includes but is not limited to: Perform general clerical duties in support of department executives. Prepare and modify documents, such as reports, drafts, memos, and emails. Manage entertainment calendars and schedules. Arrange meetings in support of department executives. Arrange travel & lodging in support of department executives. Participate in short- and long-term planning aligned with goals set by executives. Communicate information quickly and succinctly, being responsive is a must. Work with all RWLV departments, partners, and stakeholders. Coordinate and communicate with vendors, consultants and organizations as required. Liaison between Entertainment and other internal business units. (Special Events, Sales, F&B, etc.). Obtain and maintain position-specific licensing. Use personal device/cellular phone for job related operational tasks, job duties, review of company documents, etc. Perform other job-related duties as requested.
Requirements
- At least 6 months of administrative office experience.
- Previous experience with principles and practices of office management.
- Strong knowledge and familiarity with Outlook, Teams, Excel, Word, and PowerPoint.
- Superb organizational and communication skills.
- Ability to complete multiple tasks in a fast-moving environment.
- Capable of meeting deadlines and working with daily time constraints.
- Polished appearance and demeanor.
- Excellent customer service skills.
- Ability to work varied shifts, including nights, weekends, and holidays.
- Ability to effectively communicate in English, in both written and verbal.
- Ability to obtain and maintain full knowledge and understanding of company and department rules and regulations, policies, and procedures.
- Bachelor's degree or equivalent experience.
- Must be 21 years of age.
- Proof of eligibility to work in the United States.
- Position required licenses.
Nice To Haves
- At least one year of production and entertainment industry experience.
- Previous experience with systems such as Hot SOS, Kronos, and AXS Ticketing.
- Previous experience working in a large, luxury resort setting.
Responsibilities
- Perform general clerical duties in support of department executives.
- Prepare and modify documents, such as reports, drafts, memos, and emails.
- Manage entertainment calendars and schedules.
- Arrange meetings in support of department executives.
- Arrange travel & lodging in support of department executives.
- Participate in short- and long-term planning aligned with goals set by executives.
- Communicate information quickly and succinctly, being responsive is a must.
- Work with all RWLV departments, partners, and stakeholders.
- Coordinate and communicate with vendors, consultants and organizations as required.
- Liaison between Entertainment and other internal business units. (Special Events, Sales, F&B, etc.).
- Obtain and maintain position-specific licensing.
- Use personal device/cellular phone for job related operational tasks, job duties, review of company documents, etc.
- Perform other job-related duties as requested.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
