Special Events Coordinator

The Salvation Army USA Central Territory•Chicago, IL

1d•$31 - $36

About The Position

To coordinate and enhance special events at the College for Officers Training through effective leadership, logistics and planning, collaboration between internal and external partners, and pursuing exceptional hospitality. The position would create a welcoming environment that exceeds guests’ expectations and supports the organization’s mission and goals. Overall, this position will collaborate with internal departments and external partners to organize conferences and other events that will take place at the College for Officer Training. The position will accomplish this by:

Requirements

Bachelor’s degree in business management, Hospitality Management, Event Management or related field required; equivalent experience may be considered.
Obtain/maintain kitchen sanitation license as required by state/city.
Minimum of three (3) years of supervisory experience in hospitality, event coordination, or organizational management, preferably involving large group functions, events, or conference settings.
Must be self-motivated and able to work with limited supervision and direction.
Ability to pay attention to details and manage people to accomplish goals and objectives on a daily basis.
Knowledge of commercial food preparation equipment usage
Must be able to pass the MVR in accordance with The Salvation Army policy to drive official vehicles
ability to lift up to twenty five pounds
Must be able to maneuver in event spaces for long periods of time.

Responsibilities

Oversee the daily logistics of assigned on-campus events
Coordinate with the Director of Campus Life for hospitality, kitchen, and facility needs to ensure an effective experience for event guests.
Submit accommodation and room requests following on campus procedures.
Prepare menu and data sheets for assigned special events occurring on campus. This would include meeting with groups requesting use to ensure all information is gathered and accurate.
Initiate billing for all conference groups in a timely manner.
Maintain and update special event database.
Coordinate with the Director of Campus Life for dining room needs.
Be an active member of the Campus Life Department, Catering Board, and other teams as assigned.
Follow and adhere to departmental financial guidelines and procedures.
Submit supply requests through the Director of Campus Life in a timely manner
Maintain special events supply inventory and ensure event spaces have an adequate reserve to meet the needs of guests on campus.
Coordinate with the necessary departmental team members for decorations and hospitality needs for various events.
Supervise meal service and clean up for all special events to ensure excellence in hospitality and facility upkeep.
Coordinate hospitality needs to ensure accommodations and room usage spaces are ready for each function and event.
Supervise and assist in room set ups for each event as needed.
Monitor guest satisfaction and respond promptly to feedback or concerns to ensure an exceptional event and hospitality experience.
Ensure compliance with all safety, sanitation, and organizational policies, coordinating with maintenance and housekeeping teams as needed.
Maintains, arranges, and re-stock supplies and snacks for campus guests and break rooms for events.
Assign apartments for overnight delegates and coordinate with the Director of Campus Life for keys/key cards for guests.