Special Events Director

Boys & Girls Club of Truckee Meadows•Reno, NV

2d•$60,000 - $70,000

About The Position

The Special Events Director is responsible for the planning, coordination, and execution of high-impact fundraising and awareness events for the Boys & Girls Club of Truckee Meadows. This role requires expertise in auction management and event technology, as well as the ability to optimize expenses, manage budgets with precision, and collaborate effectively with teams, volunteers, and stakeholders. The ideal candidate will be a dynamic leader who can influence without direct authority, maintain professionalism with guests, donors, and board members, and drive event success through strategic planning and execution. This role is critical in driving BGCTM’s fundraising success, ensuring exceptional event experiences, and strengthening relationships within the community.

Requirements

Extensive experience in special event planning, including live and mobile auctions.
Expertise in event management software, donor database integration, and auction platforms (Greater Giving experience preferred).
Strong financial acumen with a proven ability to optimize budgets and control expenses.
Exceptional leadership and collaboration skills, with the ability to lead without formal authority.
Excellent written and verbal communication skills, capable of engaging with diverse audiences, including donors, board members, and sponsors, while representing BGCTM professionally.
Strong organizational skills with acute attention to detail, able to manage multiple projects and deadlines in a fast-paced environment.
Ability to produce and analyze reports, providing data-driven insights to improve event outcomes.
Highly adaptable with the ability to learn and integrate new technologies and software applications quickly.
Strong interpersonal skills with the ability to handle sensitive and confidential situations with professionalism, diplomacy, and discretion.
Willingness to work flexible hours, including evenings and weekends, to support special events.
Ability to travel as needed to oversee Club events in rural locations.
Bachelor’s degree strongly preferred.
Minimum of five to seven years of prior work experience, preferably in special event planning and execution and or marketing and logistics.
Auction experience required

Responsibilities

Event Management & Execution Lead the planning, logistics, and execution of major fundraising events, including: Cioppino Feed & Auction Annual Awards Banquets (Reno & Rural) Annual Golf Tournament Fernley Passport to Party Ely Wine Walk Annual Scholarship Luncheon BGCTM Concert Annual Lifetime Giving Society Breakfast Assist with Club-level events such as Day for Kids and Boys & Girls Day Out
Manage all aspects of events, including sponsorships, ticket sales, live and mobile auctions, raffles, set-up, execution, and teardown.
Ensure seamless integration of event software with donor management platforms and train staff as needed.
Oversee all vendor relationships, from contract negotiation to ensuring timely and cost-effective service delivery.
Travel as necessary to support and oversee events in rural locations, including Ely, Winnemucca, and Fernley.
Budgeting & Financial Management Develop, manage, and track event budgets to optimize expenses while maximizing fundraising revenue.
Secure and oversee sponsorship opportunities to enhance event profitability.
Ensure cost control measures are in place without compromising event quality or experience.
Stakeholder & Donor Engagement Cultivate and maintain strong relationships Collaborate with the Chief Development Officer, resource development team, and programming staff to align event strategies with organizational goals.
Ensure exceptional donor stewardship by managing post-event follow-ups, including personalized thank-you letters and receipts.
Strategic Event Planning & Innovation Identify and implement new fundraising event concepts to increase community engagement and donor participation.
Continuously evaluate event strategies, analyzing attendance, fundraising outcomes, and overall effectiveness.
Present innovative ideas and improvements to leadership to enhance event success year over year.
Team Leadership & Volunteer Management Lead event volunteers and coordinate responsibilities to ensure smooth event execution.
Supervise and manage part-time interns, assistants, or contractors supporting events.
Train and support staff in event-related technology and logistics.
Compliance & Professional Development Ensure all Club policies, including financial and HR procedures, are strictly followed.
Represent the organization at regional and national conferences within budgetary guidelines.
Maintain a strong commitment to creating safe and impactful experiences for Club members and staff.
ALL BGCTM employees have the responsibility to help maintain the safety of our members and staff, and ensure an optimal Club experience for all.