Special Events Logistics Coordinator
About The Position
Who are we? Live Nation Entertainment is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, Live Nation Media & Sponsorship and Artist Nation Management. Ticketmaster is the global event ticketing leader with nearly 455 million tickets sold, over 145,000 events ticketed and more than 12,000 clients in 21 countries. Live Nation Concerts has become the single largest provider of live entertainment in the world producing nearly 23,000 shows annually for over 2,700 artists in 33 countries. Artist Nation Management is one of the world’s leading artist management companies, representing approximately 280 artists. These businesses power Live Nation Media & Sponsorship to deliver music marketing programs across 750 brands enabling advertisers to tap into the 59 million fans Live Nation Entertainment delivers annually through its live event and digital platforms. For additional information, visit www.livenationentertainment.com . Who are you? Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! The Role: The Special Events Logistics Coordinator provides administrative support to the Sales Department; performs special projects as delegated by the Director of Sales. They are to ensure a smooth and efficient process of an event from the SEO to the actual operation of the function.
Requirements
- Minimum 2 years of office administrative duties (hospitality experience a plus)
- Excellent communication skills including answering phones, responding to emails and voicemails.
- Strong time management skills are a must
- Ability to deal with client requests while maintaining professionalism
- Strong ability to multitask while maintaining attention to detail
- Develop and maintain positive working relationship with all venue departments
- Strong organizational and priority setting skills
- Experience in sales tracking software
- Proficient in all Microsoft Office, Google Docs, Excel and Google Sheets
- Ability to work in a fast-paced environment
- Flexible schedule to include working nights and weekends when needed
- Strong work ethic to include attendance, quality of work and support of colleagues
- Any and all aspects of this job can expand at any time so candidate must be moldable and open to change
Responsibilities
- Tasks include answering phones, giving site visits as needed, mailing sales packages, maintain and reconcile files, putting together client gifts, generating contracts, SEOs, invoices, thank you emails, commission invoices and other sales related documents for sales manager approval
- Prospecting potential clients
- Keep the Sales office organized
- Assist with updating and pulling reports in Caterease
- Attend all necessary meetings/trainings
- Serve as liaison between Sales management and clients
- Onsite contact for events as needed
- Responsible for SEO packets for Production meeting and responsible for updating all tentative and prospective events
- Responsible for all deposits, updating Caterease, routing to Finance and sending copies to clients
- Process all deposits and payments in a timely manner
- Track status of payments made for all events with Seller(s)
- Verify Deposit / Payments tracking schedules with Seller(s)
- Proper execution and completion of all post event paperwork: Party Recap Sheet and Receipts
- Follow up on all accounts receivable and provide monthly update to Director of Sales and Business Manager
- Maintain supply of digital and print sales kits and collateral materials
- Update sales kit inserts and menus as needed.
- Special projects as assigned by Director of Sales
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
