Special Events Supervisor

OWA Current Openings•Foley, AL

About The Position

DUTIES AND RESPONSIBILITIES: Oversee daily operations of the Special Events team, including event assignment, scheduling, workflow management, and monitoring timelines to ensure milestones and deliverables are met Tracks the full lifecycle of each event from initial planning through execution and post-event wrap-up Creates event execution plans for large scale events while also supporting team members with reviews for smaller scale projects Maintains oversight of all event logistics, ensuring all operational areas have been addressed and coordinated Serves as a point of contact for vendors as needed, including communication, coordination, and follow-up Enter and manage event orders, purchase orders, and invoicing within Stratton Warren, ensuring accuracy, compliance, and timely submission Tracks event budgets before, during, and after events while also flagging variances or concerns to management Assists with maintaining departmental organization, processes, and best practices Supports long-range planning by helping the team stay ahead of deadlines and deliverables Establish and maintain relationships with internal and external partners Assists with collateral requests and approval processes related to events Helps maintain team accountability, morale, and goal alignment Ensure all required documentation is completed, organized, and filed appropriately Assists with problem-solving and operational adjustments as events evolve Other duties as assigned REQUIRED QUALIFICATIONS: Bachelor's degree in business administration, Marketing, Communications, Event Production, Event Planning or related field OR equivalent, proven professional experience in event planning is required A minimum of 3 years of experience in event planning, coordination, or special events operations is required Proven experience overseeing workflows, timelines, or team tasks in a fast-paced environment is required Proficient in Microsoft Word, Excel, and Outlook is required; experience with event management systems and procurement platforms is preferred Strong organizational and time-management skills with the ability to manage multiple events simultaneously Detail-oriented with strong follow-through and accountability Ability to communicate effectively with internal teams, vendors, and leadership Willingness and ability to work evenings, weekends, and holidays as required by event schedules Must possess a valid driver’s license Ability to work outdoors in varying weather conditions, including heat, cold, rain, and humidity Able to travel and work beyond normal business hours including nights and/or weekends

Requirements

Bachelor's degree in business administration, Marketing, Communications, Event Production, Event Planning or related field OR equivalent, proven professional experience in event planning is required
A minimum of 3 years of experience in event planning, coordination, or special events operations is required
Proven experience overseeing workflows, timelines, or team tasks in a fast-paced environment is required
Proficient in Microsoft Word, Excel, and Outlook is required; experience with event management systems and procurement platforms is preferred
Strong organizational and time-management skills with the ability to manage multiple events simultaneously
Detail-oriented with strong follow-through and accountability
Ability to communicate effectively with internal teams, vendors, and leadership
Willingness and ability to work evenings, weekends, and holidays as required by event schedules
Must possess a valid driver’s license
Ability to work outdoors in varying weather conditions, including heat, cold, rain, and humidity
Able to travel and work beyond normal business hours including nights and/or weekends

Nice To Haves

experience with event management systems and procurement platforms is preferred

Responsibilities

Oversee daily operations of the Special Events team, including event assignment, scheduling, workflow management, and monitoring timelines to ensure milestones and deliverables are met
Tracks the full lifecycle of each event from initial planning through execution and post-event wrap-up
Creates event execution plans for large scale events while also supporting team members with reviews for smaller scale projects
Maintains oversight of all event logistics, ensuring all operational areas have been addressed and coordinated
Serves as a point of contact for vendors as needed, including communication, coordination, and follow-up
Enter and manage event orders, purchase orders, and invoicing within Stratton Warren, ensuring accuracy, compliance, and timely submission
Tracks event budgets before, during, and after events while also flagging variances or concerns to management
Assists with maintaining departmental organization, processes, and best practices
Supports long-range planning by helping the team stay ahead of deadlines and deliverables
Establish and maintain relationships with internal and external partners
Assists with collateral requests and approval processes related to events
Helps maintain team accountability, morale, and goal alignment
Ensure all required documentation is completed, organized, and filed appropriately
Assists with problem-solving and operational adjustments as events evolve
Other duties as assigned