SPECIAL ORDER CLERK

NEXCOM•Virginia Beach, VA

About The Position

Job Summary: Responsible for providing knowledgeable, courteous, and professional service and assistance regarding Special Orders to our internal and external customers via telephone, email, and company systems. Reports to Supervisor of Value Added Services.

Requirements

GENERAL EXPERIENCE: One year of responsible work in a clerical office or retail sales store of any kind, in which the applicant has demonstrated the ability to perform satisfactorily as a Special Order Clerk.
SPECIALIZED EXPERIENCE: One year of responsible experience in retail sales performing similar duties to those of a Special Order Clerk.
SUBSTITUTION OF EDUCATION FOR EXPERIENCE: Study completed at a college, university, or junior college above the high school level may be substituted on a basis of one-half academic year of study for 6 months of experience. Specialized experience may be substituted for general experience.

Responsibilities

Responds to Special Order Merchandise inquiries and assists stores, vendors, distribution teams, and other partners via phone, email, and company systems. Maintains appropriate documentation for Customer Special Orders while adhering to PII requirements.
Creates new items, cuts purchase orders, and provides estimated time of arrival for Special Orders to stores. Tracks orders and provides updated delivery status to stores.
Serves as a liaison between merchants, store personnel, distribution vendors, and other business partners as necessary. Provides friendly, professional, and personalized customer service at all times.
Manages difficult or time-sensitive order situations, responding promptly to the store to resolve the issue while maximizing customer satisfaction. Escalates unresolved customer issues to the supervisor as necessary. Communicates in a professional manner with clear verbal and written communication.
Stays abreast of product, promotional, and systems developments. Maintains and understands current NEX policies and procedures.
Maintains collaborative partnerships with vendors and internal and external colleagues. Works as part of a highly motivated customer service team and assists team members as needed.
Works under the general supervision of a designated supervisor. Work is performed independently within the framework of established policies and procedures and is reviewed in terms of efficiency, accuracy, and compliance with PII and other written policies and instructions.
Works a flexible schedule based on business needs. Works evenings, weekends, and holidays as needed.
Exercises independent judgment and approval in routine and non-routine situations. Consults with the supervisor on issues such as policy matters, deviations from normal procedures, or unusual circumstances.
Performs other duties as assigned. The incumbent of this position must file a Financial Disclosure Report, OGE Form 450, as required.