26/27 Special Programs / Student Services Technician (Medicaid, Foster Care and McKinney-Vento)

Buckeye Elementary School District • Buckeye, AZ

23h • Onsite

About The Position

PURPOSE : To work in partnership with the Medicaid Specialist and Student Services by providing administrative, clerical, and logistical support for the District’s Medicaid program. This role assists in ensuring accurate documentation, maintaining comprehensive records, and facilitating the day-to-day operational needs of the department to maximize program efficiency.

Requirements

• Valid AZ DPS IVP Fingerprint Clearance Card
• Minimum of High School Diploma or equivalent certificate (required)
• Valid Driver’s License
• Working knowledge of computers, databases, and office software
• Exhibited ability to work independently and exercise professional judgment
• Working knowledge and experience in working with Microsoft Suite and Google Suite, particularly with excel and google sheets
• Excellent communication skills and demonstrated ability to work effectively with various stakeholders
• Evidence of ability to effectively use technology to perform duties

Nice To Haves

• Experience in clerical, data entry, or administrative support roles preferred
• Familiarity with special education programs or Medicaid processes preferred
• Strong organizational skills and attention to detail

Responsibilities

• Maintain physical and electronic records of provider licenses, certifications, CPR, CPI, Social Security cards, and identification documents.
• Assist with Health Aide Authorization approvals for service minutes under established thresholds and process Parent Consent documentation.
• Generate, track, and distribute IEP expiration reports to case managers and administrators.
• Assist with data entry and documentation for the Daily Random Moment Time Study (RMTS).
• Collect, organize, and distribute transportation documentation related to Medicaid services.
• Manage inventory and check-in/check-out of laptops, Chromebooks, test kits, and therapy equipment.
• Support logistical arrangements for CPI and CPR trainings, including tracking participation and maintaining records.
• Assist the Medicaid Specialist with maintaining organized provider and staff files.
• Perform other duties as assigned.
• Coordinate Identification: Ensure school personnel (registrars, secretaries, etc.) are trained to identify students in housing transition or foster care.
• Immediate Enrollment: Facilitate the immediate enrollment of students, even if they lack normally required documents such as proof of residency, immunization records, or birth certificates.
• Best Interest Determinations (BID): Lead meetings with child welfare agencies and families to determine if it is in the student's best interest to remain in their "school of origin" or move to a local neighborhood school.
• Barrier Removal: Identify and eliminate barriers to participation in extracurricular activities, magnet schools, summer programs, and career/technical education.
• Transportation Coordination: Arrange and oversee transportation services to ensure students can attend their school of origin.
• Community Referrals: Connect families with medical, dental, mental health, and housing providers.
• Unaccompanied Youth Support: Provide specialized advocacy for youth not in the physical custody of a parent or guardian.
• Public Notice: Ensure that the educational rights of students are posted in schools and community locations (shelters, food pantries, etc.).
• Dispute Resolution: Manage the formal dispute resolution process regarding eligibility, school selection, or enrollment.
• Reporting: Maintain accurate, confidential records and submit state-required data regarding the number of identified students and services provided.
• Professional Development: Conduct annual training for all district staff on the requirements of the McKinney-Vento Act and Foster Care provisions.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies to stay informed of current regulations and compliance requirements.
• Support continuous improvement by recommending process efficiencies and internal control enhancements.
• Maintain a high level of ethical behavior.
• Perform other duties as assigned.

Benefits

• Full Time 40 hours/week
• Non-Exempt
• 12 Month Work Calendar
• Earned Paid Sick Time (up to 5 days)
• Personal Business Leave (up to 7 days)
• Vacation accrual based on tenure (up to 5-15 days)
• Mandatory participation in the Arizona State Retirement System (ASRS)
• District fully paid Medical, Dental, Vision, and Basic Life Insurance & AD&D benefits for employee only

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED