Special Projects Coordinator

Driscoll Children's Hospital•Corpus Christi, TX

16h

About The Position

Where compassion meets innovation and technology and our employees are family. Thank you for your interest in joining our team! Please review the job information below. General Purpose of Job Responsible for providing support to the entire Materials Management department. Responsibilities include processing capital purchase requests, management and reconciliation of corporate credit cards, auto fleet management, timekeeping, management of department information page (intranet), management of vendor credentialing system, assisting with annual renewals of contracts or service agreements, budget planning, development of workflow processes, standardization guides, and other duties as requested. Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Maintains utmost level of confidentiality at all times. Adheres to hospital policies and procedures. Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines. Capital Equipment Assures that all the support documentation provided for the purchase of capital equipment is complete and approved. Responsible for preparing, authorizing and confirming all capital equipment purchase orders. Responsible for communicating expected delivery date etc. to the MM Director, VPs and Department Directors. Ensures that all capital equipment is tagged and logged. Coordinates the delivery and/or installation of equipment with Facilities Maintenance, Biomed, Environmental Services and the receiving team. Operational and Administrative Assess and coordinates the collection, storage and inventory of assets no longer needed. Researches and provides information on available products and services to committees or individuals during the planning stage of hospital sponsored events, such as the Fiesta De Los Ninos, Nurses Week, etc. Responsible for corporate credit card, its uses and reconciliation of charges each month. Responsible for management of vendor credit cards, fuel cards, addition of new cards, etc. Manage the annual renewals for autos, maintain a log of all autos purchased or sold; work closely with quality management on insurance coverage and with asset department on auto titles, etc. Maintain the vendor credentialing system including monitoring of non-compliance and reporting discrepancies to the director. Assist with timekeeping (Kronos) as needed. Assist with scanning of documents as needed. Manage and update the department intranet information page. Responsible for management of all office keys and vendor badges; keep log of issuance. Assists with Work Day requestor training as needed. Coordinates any renovation project for the department including processing work orders for repairs, etc. Order any necessary supply or equipment for the department. Coordinate department functions including celebrations, recognitions, etc. Assist buyers when necessary or as directed by management. Perform any other additional duty as assigned by the Director.

Requirements

Maintains utmost level of confidentiality at all times.
Adheres to hospital policies and procedures.
Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines.
Associate's degree (A. A.) or equivalent from two-year College or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

Responsibilities

Providing support to the entire Materials Management department.
Processing capital purchase requests
Management and reconciliation of corporate credit cards
Auto fleet management
Timekeeping
Management of department information page (intranet)
Management of vendor credentialing system
Assisting with annual renewals of contracts or service agreements
Budget planning
Development of workflow processes
Standardization guides
Preparing, authorizing and confirming all capital equipment purchase orders
Communicating expected delivery date etc. to the MM Director, VPs and Department Directors
Ensuring that all capital equipment is tagged and logged
Coordinating the delivery and/or installation of equipment with Facilities Maintenance, Biomed, Environmental Services and the receiving team
Assessing and coordinating the collection, storage and inventory of assets no longer needed
Researching and providing information on available products and services to committees or individuals during the planning stage of hospital sponsored events
Managing the annual renewals for autos, maintain a log of all autos purchased or sold; work closely with quality management on insurance coverage and with asset department on auto titles, etc
Maintaining the vendor credentialing system including monitoring of non-compliance and reporting discrepancies to the director
Assisting with timekeeping (Kronos) as needed
Assisting with scanning of documents as needed
Managing and updating the department intranet information page
Responsible for management of all office keys and vendor badges; keep log of issuance
Assisting with Work Day requestor training as needed
Coordinating any renovation project for the department including processing work orders for repairs, etc
Ordering any necessary supply or equipment for the department
Coordinating department functions including celebrations, recognitions, etc
Assisting buyers when necessary or as directed by management
Performing any other additional duty as assigned by the Director