Specialist - Expediting

Energy Transfer•Houston, TX

13d

About The Position

The Expediting group assists Procurement, Operations and the Engineering and Construction Departments in ensuring the required goods ordered on an Energy Transfer purchase order arrive at the agreed location, to the agreed quality, and to the contractual delivery date. It is the responsibility of the Expediting group to track materials as defined in the critical order matrix and provide updates to all involved parties. Expediting is also responsible for providing the Logistics team with the information they need to schedule transportation of materials to ensure the accurate and timely delivery of materials. This allows Project Management and Procurement personnel to focus on core job responsibilities, by delegating certain vendor interactions to a focused group of Expeditors.

Requirements

Strong background in Expediting procedures and support tactics
Experience in the Expediting field related to the oil and gas industry is a plus
Be highly organized and results driven and the ability to coordinate multiple projects, tasks and programs simultaneously
Be able to handle a strenuous workload in a fast paced environment
Time management, organizational skills and have a strong attention to detail is a must
Ability to work as part of a team a must as well as the ability to work independently as required
Good analytical and problem solving skills for determining and providing expediting support and solutions
Good interpersonal skills to interact with internal/external customers, vendors and construction personnel
Ability to deal with change quickly and come up with solid resolutions
Strong personal computer software skills including MS Office- Outlook, Word, Excel
Ability to manage a database of information to support the functions of the Expediting Department
Willingness to learn new methods and procedures as well adapt well in a learning environment
Willing to travel as required
Experience with Oil and Gas related equipment inventory, pipe inventory and/or tracking and an understanding of the pipe manufacturing and coating process is preferred.
Account Payable and/or Billing experience is a plus
High school or GED required, Bachelor’s Degree or 4 years minimum equivalent work experience
The Specialist level requires 2-5 years of relevant job-related experience

Nice To Haves

SAP, Open Text
MS Office including Outlook, Word & Excel
Bilingual in English/Spanish a plus

Responsibilities

Supports Expediting Supervisor and other Expediting Specialists to manage the production and delivery process for project and materials
Assist internal and external clients including Buyers and Project Managers during the manufacturing/fabrication process to ensure that materials are completed on time and as per PO requirements
Obtaining production/delivery schedule of significant milestones
Reviews contractual commitments, customer specifications, and related information to determine the proper expediting support requirements
Confirms PO details with Vendor including shipping terms for critical or major equipment – engineered equipment, fabrications, skids, etc.
Acts as a liaison between Vendor, Buyer, Project Manager and Logistics
Follows up on drawing approvals
Coordinates inspection schedules when necessary
Identifies potential risk and problem areas and provide recommended solutions to the Buyer and Project Team
Keeps accurate and timely records as required by customer, company policies and procedures