Specialist International Payroll Canada

AirReps

About The Position

The Canadian International Payroll Specialist will manage end to end payroll operations across multiple provinces while supporting the US based payroll team. Participates in the resolution of payroll related issues. The payroll analyst needs to have a deep knowledge of Canadian payroll, legislation, have the ability to ensure accurate, compliant, and timely payroll processing and makes recommended changes, if needed. Experience in Canadian payroll processing with a strong knowledge of Canadian rules and regulations is required.

Requirements

Maintain expert-level knowledge of federal and provincial employment standards, tax regulations, and statutory requirements
Ensure compliance with CRA regulations, provincial health taxes, workers’ compensation boards (WSIB/WCB) and pension/benefits legislation.
Strong understanding of Canadian tax laws, employment standards and payroll
Extensive Knowledge of full-cycle US payroll
Extensive federal, state and local tax knowledge for the United States and Canadian
Advance knowledge of Canadian payroll rules, regulations, and requirements
Advanced computer skills including Microsoft Office – Excel and Accounting/Payroll software programs; preferably UKG PRO (UltiPro – Ultimate Software) & ADP
Ability to analyze/interpret data and take appropriate action
Strong organizational, time management and prioritizing skills; work under tight deadlines with a high level of accuracy
Ability to foster sound relationships with other entities (companies and/or individuals), as well as the ability to influence and sell ideas or services to others, effective collaboration skills
High degree of professionalism & respect for confidentiality; ability to apply strong work ethics and integrity on the job
Ability to adapt to changing environment and support of multiple groups
Position will often be in a busy office environment; the ability to multitask and focus in this environment is essential
10+ years of Canadian payroll experience with high volume, large multi-national company
Bi-lingual, English & French
Bachelor’s degree required (those without degrees but equivalent experience are encouraged to apply)

Nice To Haves

Experience with unionized payroll or collective agreements a plus
Knowledge of benefits administration and pension plans
Experience with large multi-entity organizations
Experience working with UKG PRO/UltiPro preferred
Experience with ADP preferred
Canadian Payroll Certification from the National Payroll Institute (formerly CPA) strongly preferred

Responsibilities

Administer full cycle payroll processing for hourly, salaried, and unionized employees across Canada
Assist with US payroll processing
Validate timekeeping, earnings, deductions, taxable benefits and adjustments
Ensure payroll is processed accurately and on schedule, (weekly for hourly and semi-monthly for salaried)
Reconcile payroll registers, general ledgers and year end balances
Execute payroll for multiple sites and provinces and pay frequencies
Research payroll inquiries from Shared Services, employees, HR, department managers, and other parties while maintaining top notch customer service
Calculate and input manual payroll adjustments and reconciliations as needed
Prepare and file year-end documents including T4’S, T4As, RL-1s and related summaries
Manage payroll systems, ADP & UKG and support system configuration optimization
Generate payroll reports for finance, human resources and leadership teams.
Supports internal and external audits by providing accurate documentation and explanations
Respond to employee inquiries with the required time frame regarding pay, deductions, benefits and tax forms
Ensure accurate and timely processing of Canadian & US new hires, transfers, temporary workers, promotions, and terminations
Analyze and able to identify opportunities to streamline payroll related processes and results and make recommendations and implement changes leading to best practice operations
Prepare and analyze reports for the general ledger, payroll, vacation accrual, hours worked, benefits and tax deductions, etc., for upper management when requested
Maintain knowledge of the payroll processing system, changes in compliance laws and company policies to ensure compliance with company's wages and policies, payroll principles, IRS and multi-state law withholding regulations, and Canadian rules and regulations
Audit Canadian & US data and system configurations including direct deposits, garnishments, Federal, State and Local tax set ups
Perform extensive Canadian & US Payroll, and tax audits and reconciliations
Assist management with ad-hoc requests, including special projects and initiatives
Maintain confidentiality of payroll information
Assist the payroll team with complex issues, questions and special needs as they arise
Participate in additional projects as needed to support ongoing business needs