Sr Administrative Assistant

Mattel•El Segundo, CA

2d•$33 - $41•Onsite

About The Position

The Opportunity: We are looking for an accomplished Senior Administrative Assistant to provide day-to-day administrative support to Commercial Vice President positions. This position is based at Mattel headquarters in El Segundo, CA.

Requirements

Ideally at least 5 years administrative assistant experience, including experience supporting multiple executives and/or large teams of VP’s/Directors/Managers
Must be computer and technology savvy (advanced working knowledge in MS Office -- Outlook, Word, Excel and Power Point) – and must be comfortable learning new software and troubleshooting MS Office challenges
Success working in a fast-paced, high energy professional environment
Proactive in managing tasks, projects, and deadlines
Anticipate needs of supervisors, and able to professionally handle changing priorities
Excellent interpersonal skills and ability to work collaboratively with a broad range of work styles and personalities
Capable of working effectively as a member of a team -- and independently
Strong planning and organizational skills
Take initiative and ownership of work and pride in work well done
Desire and commitment to take on greater levels of responsibility
Trustworthy and able to handle confidential and sensitive information
Decisive, with a positive attitude
Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves.

Nice To Haves

A bachelor’s degree is strongly preferred

Responsibilities

Process invoices, expense reports, and related budget activities
Manage the Purchase Order process and approvals for the team
Create PowerPoint decks, Excel spreadsheets, and other charts/materials
Manage calendar for the VPs, including scheduling meetings and calls based on changing priorities
Email/call coverage, booking meeting rooms, supplies management, filing, mail
Ongoing project and task management
Collaborate constructively with assistants and staff within and outside the North America Commercial team, including C-suite executive assistants
Arrange travel including air, hotel, ground transportation
Observe and help improve administrative practices
Communicate to external partners as needed