Sr Administrative Assistant
About The Position
The Opportunity: We are looking for an accomplished Senior Administrative Assistant to provide day-to-day administrative support to Commercial Vice President positions. This position is based at Mattel headquarters in El Segundo, CA. What Your Impact Will Be: Process invoices, expense reports, and related budget activities Manage the Purchase Order process and approvals for the team Create PowerPoint decks, Excel spreadsheets, and other charts/materials Manage calendar for the VPs, including scheduling meetings and calls based on changing priorities Email/call coverage, booking meeting rooms, supplies management, filing, mail Ongoing project and task management Collaborate constructively with assistants and staff within and outside the North America Commercial team, including C-suite executive assistants Arrange travel including air, hotel, ground transportation Observe and help improve administrative practices Communicate to external partners as needed
Requirements
- Ideally at least 5 years administrative assistant experience, including experience supporting multiple executives and/or large teams of VP’s/Directors/Managers
- Must be computer and technology savvy (advanced working knowledge in MS Office -- Outlook, Word, Excel and Power Point) – and must be comfortable learning new software and troubleshooting MS Office challenges
- Success working in a fast-paced, high energy professional environment
- Proactive in managing tasks, projects, and deadlines
- Anticipate needs of supervisors, and able to professionally handle changing priorities
- Excellent interpersonal skills and ability to work collaboratively with a broad range of work styles and personalities
- Capable of working effectively as a member of a team -- and independently
- Strong planning and organizational skills
- Take initiative and ownership of work and pride in work well done
- Desire and commitment to take on greater levels of responsibility
- Trustworthy and able to handle confidential and sensitive information
- Decisive, with a positive attitude
- Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves.
Responsibilities
- Process invoices, expense reports, and related budget activities
- Manage the Purchase Order process and approvals for the team
- Create PowerPoint decks, Excel spreadsheets, and other charts/materials
- Manage calendar for the VPs, including scheduling meetings and calls based on changing priorities
- Email/call coverage, booking meeting rooms, supplies management, filing, mail
- Ongoing project and task management
- Collaborate constructively with assistants and staff within and outside the North America Commercial team, including C-suite executive assistants
- Arrange travel including air, hotel, ground transportation
- Observe and help improve administrative practices
- Communicate to external partners as needed
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
