Sr Coordinator, Office Administration

Otis•Sacramento, CA

5d•$68,000 - $85,000•Onsite

About The Position

Otis Elevator Company is searching for a highly motivated Sr Coordinator, Office Administration to provide administrative support to branch management, sales, and operations staff. On a typical day you will: Answer incoming calls to the office, sort and distribute incoming mail, and perform day-to-day office needs Maintain office supplies including supplies for kitchen, bathroom, and office to keep proper inventory Liaise with various internal departments for payroll, billing, and accounts payable matters Manage vendor inquiries on past due invoices, resolve accounts payable issues, and assist the billing department Complete compliance paperwork for State of California elevator testing, coordinate safety documentation, and create supplier purchase orders If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day. Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide, the industry's largest Service portfolio. You may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 72,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company. When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge. We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs. Today, our focus more than ever is on people. As a global, people-powered company, we put people – passengers, customers, and colleagues – at the center of everything we do. We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here . Become a part of the Otis team and help us #Buildwhatsnext! Otis is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at careers@otis.com. Privacy Policy and Terms: Click on this link to read the Policy and Terms

Requirements

High school diploma or equivalent required
Precise attention to detail is required
Candidate must demonstrate strong written and verbal communication skills
Successful candidate should be very comfortable in a technical environment utilizing Microsoft based computer software (Outlook, Excel, Word)
Ability to meet tight deadlines, remain poised during difficult situations, and work well under pressure with frequent interruptions
1-5 years of experience as an administrative professional desired

Responsibilities

Answer incoming calls to the office, sort and distribute incoming mail, and perform day-to-day office needs
Maintain office supplies including supplies for kitchen, bathroom, and office to keep proper inventory
Liaise with various internal departments for payroll, billing, and accounts payable matters
Manage vendor inquiries on past due invoices, resolve accounts payable issues, and assist the billing department
Complete compliance paperwork for State of California elevator testing, coordinate safety documentation, and create supplier purchase orders

Benefits

401(k) plan that includes generous company match and a separate automatic retirement contribution
Comprehensive medical, prescription drug, dental and vision coverage for colleagues and their eligible dependents, beginning on their first day of employment
Three weeks paid vacation and paid company holidays
Paid sick leave
Employee assistance and wellness incentive programs
Life insurance and disability coverage
Voluntary benefits, such as legal, pet, home, and auto insurance
Birth/adoption and parental leave benefits
Adoption assistance
Tuition reimbursement program
Peer recognition and service anniversary awards, as well as spot performance bonus opportunities