Sr. Coordinator, Patient Access

Neurocrine Biosciences • San Diego, CA

12d

About The Position

Supports broader Patient Access and works with general guidance and assumes responsibility for a definable portion of projects and coordination of all department initiatives, budget tracking, meeting support, and other project activity as assigned. Oversees team Calendar and logistics associated with team and cross-functional meetings. Creates and edits Excel, PowerPoint and other project documentation in support of department initiatives.

Requirements

• BS/BA degree in marketing, communications, or life sciences AND 4+ years of department coordination experience working with senior management within marketing or sales, as well as customers, vendors, and other visitors, preferably within a commercial team. Requires experience with calendar management, project meeting and event planning and execution, preparation of executive level presentations, travel and expense report administration.
• OR Prior experience in a biotech/life science, pharmaceutical or related industry preferred
• Demonstrated ability to build and maintain cross-functional partnerships to achieve company goals
• Excellent communication and presentation skills. Able to communicate verbally and in writing in a professional manner at all levels of the organization and with external contacts
• Customer-focused with proven negotiation, analytical problem solving and training skills
• Detail oriented, ability to multi-task, and work at a fast pace with a high degree of accuracy
• Comfortable dealing with ambiguity
• Continuous improvement mindset to develop new processes or enhance existing ones
• Strong organizational, time and project management skills
• Ability to work independently and accomplish goals with minimal supervision
• Understanding of data analysis and forecasting methods
• Advanced computer skills in Word, Excel, PowerPoint
• Ability to create and edit complex PowerPoint and other project documentation using Microsoft Office programs
• Exercises discretion and judgment regarding highly confidential internal and external communications and materials
• Adaptability to changing needs and situations
• Extreme attention to detail and ability to work independently on a broad variety of projects
• Ability to anticipate, identify, and resolve problems in a timely manner
• Ability to research, analyze, summarize, and report information in an effective manner
• Must demonstrate professional demeanor at all times

Responsibilities

• Creates and manages coordination of communication across Patient Access initiatives
• Manages Patient Access team calendars, rosters, and shared documents on company intranet website (SharePoint)
• Oversees and manages all aspects of new hire process and onboarding by working closely with numerous functional heads, including training
• Works closely with Patient Access Leadership to develop annual budgets as well as budget tracking and submission of accruals
• Plans and executes multiple planning meetings, quarterly development workshops and offsite events
• Supports the Patient Access team by being available to answer questions and provide direction to internal resources
• Provides complex, diverse and confidential administrative duties for Executive Director, and provides broader support to the Patient Access department
• Maintains calendars, schedules meetings, sends Outlook calendar appointments, reserves conference rooms, and coordinates logistics for meetings, including audio/visual needs, presentations, and food and beverage catering
• Collects and prepares information for use in discussions and meetings with staff and outside individuals as well as department team
• Coordinates, creates, edits and assembles slides for presentations and provides assistance with collecting and effectively presenting executive-level information
• Arranges department and group meetings (e.g., weekly Leadership Team meetings, staff meetings, periodic off-sites) ensuring all necessary information is available for discussion. helps track department level projects, activities and results
• Compiles expense receipts and completes and submits reports for expense reimbursements and credit card charge processing/validation to the accounting department
• Other duties as assigned

Benefits

• retirement savings plan (with company match)
• paid vacation, holiday and personal days
• paid caregiver/parental and medical leave
• health benefits to include medical, prescription drug, dental and vision coverage in accordance with the terms and conditions of the applicable plans

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level