Sr. Executive Assistant

WEKA

22h

About The Position

We are seeking a highly organized and proactive Senior Executive Assistant to help support two C-Suite Executives. This role demands a meticulous attention to detail, a high level of professionalism, and the ability to manage multiple tasks efficiently in a dynamic, fast-paced environment. The ideal candidate will be a problem solver who is adept at prioritizing tasks and managing communications across the organization.

Requirements

You have 8-10 years experience in a C-Suite executive administrative support role. Support in Sales, Go To Market and Product roles is preferred.
In-depth understanding of Gmail and the entire MS Office suite.
Proven proficiency in leveraging AI-driven productivity tools on a daily basis to automate complex administrative workflows and optimize executive-level processes.
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced, quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills.
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
Lead with empathy, and value discretion and confidentiality.

Responsibilities

Manage and maintain executives' schedules, appointments, and travel arrangements.
Act as the point of contact between the executives and internal/external clients.
Handle confidential documents ensuring they remain secure.
Prepare invoices, reports, memos, letters, financial statements, and other documents.
Handle incoming emails, calls, and other forms of correspondence.
Take minutes during meetings and follow up on action points.
Conduct research and prepare presentations or reports as assigned.
Provide strategic input on executive level project management and follow up with team members where required.
Manage the operational cadence of the organization to ensure that all pre-planning, meeting scheduling, and follow-ups are completed for major business initiatives throughout the year.
Take ownership of small projects as they come up for example, crafting team communications, creating slides for all hands, managing overall budget and plan events for the team within the budget requirements
Handle administrative functions for the executives leadership team on an “as needed” basis with items such as internal events, corporate meetings or special events.
Provide general administrative support.