Sr. Executive Coordinator, Corporate Affairs
About The Position
BioMarin is a global biotechnology company that relentlessly pursues bold science to translate genetic discoveries into new medicines that advance the future of human health. Since our founding in 1997, we have applied our scientific expertise in understanding the underlying causes of genetic conditions to create transformative medicines, using a number of treatment modalities. Using our unparalleled expertise in genetics and molecular biology, we develop medicines for patients with significant unmet medical need. We enlist the best of the best – people with the right technical expertise and a relentless drive to solve real problems – and create an environment that empowers our teams to pursue bold, innovative science. With this distinctive approach to drug discovery, we’ve produced a diverse pipeline of commercial, clinical and preclinical candidates that have well-understood biology and provide an opportunity to be first-to-market or offer a substantial benefit over existing therapeutic options. About Corporate Groups It takes a village, and at BioMarin our corporate groups are the people behind our success. Groups such as IT, Finance, Legal, Global Compliance & Ethics, and our People Team provide foundational support of all areas of operation at BioMarin. The Corporate Affairs team includes two primary functions: Corporate Communications and Patient Advocacy. We are responsible for telling the company’s story to the outside world and for ensuring that the company understands the perspective of patients across all aspects of our work. We are seeking a Senior Executive Coordinator to provide administrative support to the Chief Corporate Affairs and Patient Advocacy Officer and the broader team across a range of activities from employee engagement events (such as company-wide meetings) to patient advisory boards. This role will also be responsible for everyday administrative tasks, such as scheduling meetings, handling contracts, helping with the departmental budget and managing travel for the Chief Corporate Affairs and Patient Advocacy Officer. We are seeking a person for this role who has sound judgment, is a creative thinker and operates with the utmost discretion when working with confidential and/or sensitive information. This individual must be a self-starter, who is able to manage multiple priorities in a complex, fast-paced and continually changing corporate environment, with an ability to escalate issues as or before they arise. THIS IS AN ONSITE/HYBRID POSITION IN SAN RAFAEL, CA
Requirements
- Ability to work well with leaders, colleagues, peers and outside vendors
- Sound judgment and discretion with sensitive/confidential and proprietary information
- Excellent interpersonal and communications skills; ability to be flexible in a fast-paced, fluid environment
- Ability to think proactively, creatively and strategically across multiple projects
- Team-oriented work style
- Excellent attention to detail (ability to spot typos and misspellings) and responsiveness to deadlines
- Strong skill with spreadsheets; will assist team with budget management
- At least 8 years of executive level support VP, S/EVP, or C-level and office administration
- Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Teams, Outlook, PowerPoint); Concur expense reporting
- Bachelor’s degree preferred
Responsibilities
- Manage and coordinate meetings for the Chief Corporate Affairs and Patient Advocacy Officer and members of Corporate Affairs Leadership Team, as needed; schedule meetings/rooms for multiple stakeholders across functions and resolving calendar conflicts
- Provide administrative support to the Corporate Affairs team for employee engagement events, including all hands meetings, roundtables and other activities
- Provide administrative support to the Corporate Affairs team for patient advocacy events, including advisory board meetings
- Offer onsite support to guests, including patient and their families, for visits to BioMarin; this includes coordination of travel
- Coordinate travel and expense reports for Chief Corporate Affairs Officer, as well as people whom we engage to speak at BioMarin events, including patients
- Help manage department budget cycles, including long range planning, annual budget planning and monthly financial reporting
- Assist team in contract submission process, including purchase order requests, tracking statements of work and managing third party invoices
- Perform independent research and preparing information for special projects, as requested
- Coordinate, assemble and proof presentations, agendas and other meeting materials
- Assist with other administrative projects, as needed
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
