Sr Manager Program Controls

Beth Israel Lahey Health•Boston, MA

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Development and maintenance of procedures, systems and tools required to enhance and track the effective performance of the Capital Facilities and Engineering Department in the planning, design, construction and commissioning of capital projects in a team leadership role within the Program Controls Group, including mentoring of Program Controls Managers within the group. Job Description: Essential Responsibilities including but not limited to: 1. Develops and maintains a department-wide project controls system for tracking and management of schedules, budgets, construction progress and other key project metrics. Provides ongoing training to project management staff on control procedures, administration of design and construction contracts and other key business processes. 2. Develops and maintains standardized documents, policies and procedures for the procurement and ongoing administration of agreement, and construction front-end documents. Provides ongoing quality assurance of compliance with document control procedures, including project close-out and document archiving. 3. Manages procurement consultants and construction contractors, including drafting and issuing requests for proposals and other solicitations, reviews bid documents, evaluates responses to insure compliance with threshold requirements, participates on selection committees, documents procurement process, and performs pricing analysis. 4. Reviews and approves progress payments, change orders, amendments, claim settlements, and other contingency transfers. 5. Mentors Program Controls Managers, in order to insure consistency within the Program Controls group with respect to standardized workflows, best practices. 6. Provides direction and support to project managers on the implementation of contract administration procedures for individual construction projects, including set-up of schedule of values, change order logs, RFI logs and related administrative controls. Provides ongoing quality assurance of compliance with contract administration procedures. 7. Works with project managers and other program controls staff to manage the collection and summarization of project information into an executive monthly progress report for senior management to track program and project performance on cost, schedule, and quality issues. 8. Performs independent analysis of selected contractor claims and change order requests for additional compensation and time extensions to ensure consistent contract interpretation. 9. Coordinate project administration activities with the Finance Department or project related accounting issues, including the establishment of budgets and account tracking numbers for all capital projects, monitoring of budgets, revisions to project forecasts as required, and closing project financials with accounting upon project completion. 10. Generate purchase requisitions and administers purchase orders in Peoplesoft ERP application. Assists in planning, monitoring and/or managing budget in functional area of department.

Requirements

Bachelor's degree required. Master's degree preferred.
More than 10 years related work experience required.
Demonstrated understanding of fundamentals of project controls, including critical path method (CPM) scheduling, cost/change control, and progress reporting.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Nice To Haves

Degree in Engineering, Business Administration, Management, Public Administration, Urban Planning preferred.

Responsibilities

Develops and maintains a department-wide project controls system for tracking and management of schedules, budgets, construction progress and other key project metrics.
Provides ongoing training to project management staff on control procedures, administration of design and construction contracts and other key business processes.
Develops and maintains standardized documents, policies and procedures for the procurement and ongoing administration of agreement, and construction front-end documents.
Provides ongoing quality assurance of compliance with document control procedures, including project close-out and document archiving.
Manages procurement consultants and construction contractors, including drafting and issuing requests for proposals and other solicitations, reviews bid documents, evaluates responses to insure compliance with threshold requirements, participates on selection committees, documents procurement process, and performs pricing analysis.
Reviews and approves progress payments, change orders, amendments, claim settlements, and other contingency transfers.
Mentors Program Controls Managers, in order to insure consistency within the Program Controls group with respect to standardized workflows, best practices.
Provides direction and support to project managers on the implementation of contract administration procedures for individual construction projects, including set-up of schedule of values, change order logs, RFI logs and related administrative controls.
Provides ongoing quality assurance of compliance with contract administration procedures.
Works with project managers and other program controls staff to manage the collection and summarization of project information into an executive monthly progress report for senior management to track program and project performance on cost, schedule, and quality issues.
Performs independent analysis of selected contractor claims and change order requests for additional compensation and time extensions to ensure consistent contract interpretation.
Coordinate project administration activities with the Finance Department or project related accounting issues, including the establishment of budgets and account tracking numbers for all capital projects, monitoring of budgets, revisions to project forecasts as required, and closing project financials with accounting upon project completion.
Generate purchase requisitions and administers purchase orders in Peoplesoft ERP application.
Assists in planning, monitoring and/or managing budget in functional area of department.