Sr. Manager, Program Management Office - Sustaining

Intuitive • San Francisco, CA

1d

About The Position

Primary Function of Position: The Sr. Manager, Program Management Office - Sustaining, operationalizes PMO strategy and governance frameworks for the Sustaining portfolio of projects which may get triggered due to supply chain challenges, cost reduction opportunities, new regulations, and/or quality improvements. This role is accountable for portfolio execution, delivery predictability, and cross-functional alignment, ensuring sustaining initiatives meet business, quality, regulatory, and customer objectives within established strategic and financial guardrails. These are accomplished by aligning projects to business level strategic objectives, developing robust project plans, overseeing project execution, managing risks/budgets, facilitating communications & escalations to achieve desired outcomes and customer benefits. The Sr. Manager leads a team of managers and project managers that work across functional leaders to identify resources and responsibilities and ensure timely progress on project milestones, providing portfolio visibility to the organization.

Requirements

• Minimum bachelor’s degree required. MS preferred.
• 10 years as an Individual Contributor
• Minimum of 7 years of experience in the medical device industry or highly regulated industry. Ability and desire to work on sustaining Med Device Products.
• At least 3 to 5 years of direct team management experience with a preference for experience managing managers and/or organizations of five team members or larger.
• Proficiency with Project Management industry standards, techniques, tools and methodologies (PMP certification is preferred).

Nice To Haves

• Proven ability to lead, influence and collaborate cross-functionally to achieve shared goals.
• Demonstrated ability to influence at executive leadership levels
• Demonstrated experience working with all phases of the product development lifecycle
• Strong negotiation, influencing and change management skills to coalesce conflicting views and drive alignment.
• Excellent organizational skills and ability to work in a demanding environment while motivating core and extended project teams.
• Demonstrated experience managing and developing project managers and project coordinators.
• Excellent communication (written, verbal) skills and executive presence.

Responsibilities

• Project Management Directs activities of managers and individual project managers responsible for execution of tasks and deliverables to achieve project goals. Leverages PMI best practices, frameworks and industry tools to improve project planning, risk mitigations, execution & value delivery. Ensures the development, tracking, and reporting of project cost and spending on periodic basis. Oversees development of project documentation including project charters, project plans, RFP’s, process maps, and business requirements. Proactively manages changes in project scope, identifying impact, tradeoffs, and associated contingency plans. When necessary, the Sr. Manager may directly manage high profile, highly critical or highly complex projects as assigned by leadership.
• Portfolio & Business Accountability Owns sustaining portfolio-level delivery commitments Define and operationalize sustaining portfolio performance metrics that provide clear visibility into capacity utilization and enable data-driven investment optimization and prioritization decision Estimates and identifies resource capacity/capabilities needed to achieve project goals through established resource planning models and tools. Drives escalations to close major gaps; or balance through resource leveling or appropriate tradeoffs within portfolio constraints. Interacts internally and externally with executive level management, requiring negotiation of critical matters. Standardizes project management levels of services, frameworks, tools and key performance indicators to enable project success. Implements key PMO initiatives and process improvements within the Sustaining PMO team to increase productivity, scalability and drive efficiency.
• People Leadership Hire and develop a small team of highly capable, professional project managers and coordinators to meet the needs of the sustaining portfolio. Sets expectations and performance standards for managers and project managers Ensure consistent application of PMO frameworks across teams
• Governance and Decision Authority Leads review board for sustaining projects within the BU portfolio, ensuring alignment to business objectives and effective decision making. Escalates strategic, budgetary, or policy-level decisions to leadership Provides regular portfolio updates to executive leadership and actively communicates status on key milestones through dashboards and metrics. Implements enterprise PMO standards; provides feedback to inform future strategy
• Financial Responsibility Accountable for portfolio cost performance and forecast accuracy Identifies cost risks and drives mitigation plans within approved budgets Manages third party vendors for project resources as needed. Negotiates and obtains project statements of work, quotes, and contracts. Supports Sr. Director in annual planning and investment prioritization

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level