Sr. Office Assistant - Texas AgriLife Extension Service

Fort Bend County•Rosenberg, TX

8d•$16 - $20

About The Position

Current Fort Bend County Employees (excluding election workers): Please click here to apply through the internal Workday Jobs Hub. If you cannot access the Jobs Hub, please contact Human Resources. Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here! Researches, composes, designs and disseminates promotional and educational newsletters, brochures, handouts, flyers, social media posts, email blasts, press releases, and programs used in teaching programs and 4-H events. Composes and types correspondence for County Agents. Coordinates and sets up educational meetings/programs including notification of events, advertisement, registration, equipment and contacting caterer if required. Maintains and updates all publications, educational data, administrative central file data and departmental filing system. Prepares and collects support material and data for agents. Serves as liaison between the department and citizens, public officials, state and district office personnel and federal agencies. Prepares reports used in collecting data for state information including monthly TAMED input, 4-H enrollments, and records. Responds to telephone/email inquiries and provides assistance to walk-in clientele. Maintains local 4-H calendar for county agents. Assists Parent Advisory Board with 4-H account—deposits & check requests; scans/files statements. Works with volunteers, committees, managers and leaders to promote and coordinator education opportunities for Extension clientele. Assists with academic eligibility & excused absences requests for 4-H youth participating in local fairs and major shows. Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Requirements

High School Diploma/GED
2 years job related experience
Working knowledge of Canva design platform
Excellent computer and typing skills (minimum of 35 WPM)
Accounting/bookkeeping skills
Strong organizational skills and ability to complete assigned tasks within tight deadlines
Verbal and written communication skills; ability to interact and deal effectively with other employees, public and public officials

Nice To Haves

2 years technical school and/or specialized training in business or marketing preferred

Responsibilities

Researches, composes, designs and disseminates promotional and educational newsletters, brochures, handouts, flyers, social media posts, email blasts, press releases, and programs used in teaching programs and 4-H events.
Composes and types correspondence for County Agents.
Coordinates and sets up educational meetings/programs including notification of events, advertisement, registration, equipment and contacting caterer if required.
Maintains and updates all publications, educational data, administrative central file data and departmental filing system.
Prepares and collects support material and data for agents.
Serves as liaison between the department and citizens, public officials, state and district office personnel and federal agencies.
Prepares reports used in collecting data for state information including monthly TAMED input, 4-H enrollments, and records.
Responds to telephone/email inquiries and provides assistance to walk-in clientele.
Maintains local 4-H calendar for county agents.
Assists Parent Advisory Board with 4-H account—deposits & check requests; scans/files statements.
Works with volunteers, committees, managers and leaders to promote and coordinator education opportunities for Extension clientele.
Assists with academic eligibility & excused absences requests for 4-H youth participating in local fairs and major shows.
Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.