Sr. Proposal + Grant Coordinator

Button Inc.

13h•$35 - $75•Remote

About The Position

Since 2018, Button has been building reliable technology for government and private-sector clients with the goal of creating a more sustainable future through digital transformation. Our agile, multi-disciplinary team works on truly impactful technology projects – from climate action to major funding programs. We create secure, easy-to-use systems through deliberate consideration and iteration. We are passionate about creating stronger communities through technology and continuing to grow across Canada and beyond. Button Inc. was born out of a desire to take complex tasks and ideas and deliver them in a genuine, innovative, and impactful way. We help clients tackle complex problems and delight them with user-focused design and exceptional technical delivery. We start every engagement by ensuring we’re solving the right problem with the most appropriate technical solution to meet our client’s needs. We’re hiring a Senior Proposal & Grants Coordinator to help manage and execute a growing portfolio of public-sector, innovation, cleantech, and economic development funding opportunities. We are open to breaking the portfolio up into a few part time/contractor type opportunities or bringing on someone in-house. This role is not a pure grant writing role, it is at the intersection of project management, relationship management and proposal execution. Having experience with grant writing or academic writing is a nice to have but it’s more about the soft skills around proposals. This is a hands-on role with real ownership of a critical to revenue delivery. You’ll ensure proposals move forward cleanly, deadlines are met, requirements are addressed, and the right story is told. You’ll interface with key people involved in the potential projects as well as funding partners, developing relationships and proactively seeking information, clarity and support.

Requirements

5+ years experience in proposal coordination, grant management, or funding-related roles
Demonstrated experience managing proposals and funding application process
Strong understanding of the proposal process including how applications are assessed in or order to accurately speak to what a funder is actually looking for and positioning,
Strong written communication and editing skills (without needing to be the sole writer), a background in academic writing or having thesis based masters degree is ideal.
Experience working with public-sector, innovation, cleantech, or infrastructure funding is a strong asset
Comfort working directly with clients and senior stakeholders
Strategic framing — positioning projects to resonate with funder priorities
Identifying missing criteria before a proposal is submitted
Managing timelines and dependencies across multiple applications
Reusing and reshaping content effectively across funding programs
Strong project management instincts in complex, deadline-driven environments

Responsibilities

Coordinate multiple grant and funding applications in parallel. This includes helping us vet through potential opportunities and identify which are the best fit
Manage timelines, inputs, dependencies, and submission requirements
Track proposal status, follow-ups, and outcomes
Identify risks, gaps, or missing criteria early and drive resolution
Review funding criteria and ensure proposals are aligned to program priorities
Translate funder requirements into clear direction for contributors
Ensure proposals answer the required questions and speak to the required areas
Adapt and reshape core project information across multiple applications
Consulting with subject matter experts, refine language to align with program criteria and evaluation rubrics
Ensure clarity, consistency, and completeness across all proposal sections
Support reuse and adaptation of content across applications
Contribute to proposal writing and editing where appropriate
Interface directly with clients, internal teams, and partners
Gather and synthesize input from subject matter experts
Build effective working relationships with program officers and funders
Navigate deadlines and constraints with professionalism and tact