Staff Accountant 1 (Entry Level)

Louisiana State University

1d

About The Position

This position is an entry-level, unclassified position in the Accounts Payable & Travel division of Accounting Services. This position maintains the procure-to-payment function of invoices for purchases that are not subject to competition (direct charge) for LSU A&M, LSU at Eunice, and Pennington Biomedical Research Center campuses. This position serves as the primary contact for direct charge invoice payments and questions, which requires proficiency in university procurement policies and procedures to ensure compliance. This position maintains the enrollment requests of the university procurement card (LaCarte) and vendor enrollment for electronic payments.

Requirements

• Bachelor's degree in accounting or a business-related field with at least 24 accounting hours; 2 years of directly applicable professional experience can be substituted for 24 hours of accounting, or 2 years of professional experience can be substituted for up to 9 hours of accounting.
• LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description. (per La. RS 42:36).
• Physical ability and eye-hand coordination necessary to use a computer terminal, calculator, copier, telephone, and other office equipment.
• Ability to sit in the same position for extended periods (3.5-4 hours) at a time using continuous hand motions when using a calculator or entering data into the computer system; overtime may be required during peak times, during the fiscal year-end process, or while working on special projects.
• All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment.

Responsibilities

• Audits direct charge supplier invoices and miscellaneous check requests to ensure compliance with university purchasing policies and procedures.
• Audits invoices for correct spend categories assigned to purchases to ensure accuracy of the university ledgers.
• Accounts for the accuracy of the supplier IDs assigned to direct charge invoices to ensure invoice payments are remitted to the correct supplier location.
• Reviews direct charge invoices for small dollar amounts to determine if the invoice can be paid with the LaCarte card.
• Confers with the Office of Procurement Services and university departments to resolve problems resulting from procurement issues.
• Provides assistance and responds to questions received from university departments with regard to proper procedures to follow when making purchases via direct charge.
• Communicates with the Office of Procurement Services regarding supplier record changes, policies, and procedures.
• Communicates with university suppliers pertaining to the payment of invoices, deductions taken, etc.
• Maintains the enrollments and maintenance requests for the university procurement card (i.e., LaCarte) and for ePayables vendors by updating Bank of America's web-based system, WORKS; maintains and provides guidance for the electronic payments (i.e., ePayables and Paymode) workflow process, which includes accounting for the report of new supplier elections, assigning the account numbers to the ePayables suppliers, and assisting with the enrollment of new ePayables suppliers.
• Assists with fiscal year-end processing related to direct charge payments.
• Assists with the participant, refunds, and royalty miscellaneous payments business process via the miscellaneous payments EIB.
• Maintains requests for the university sales tax exemption certificate.
• Provides backup services, performs other duties as assigned, and assists with special projects and events assigned by the Assistant Director or Associate Director.

Benefits

• LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
• Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level