Staff Development Coordinator

WVU Medicine

About The Position

Come join our Peak Health team at WVU Medicine as a Staff Development Coordinator for Member and Provider Service, contributing to the foundation for an innovative health plan. This position will report to the Service Manager, playing a unique and important role in our mission to change healthcare for the better. The Staff Development Coordinator is primary contact for employee training, onboarding, and resource development. In addition, the Staff Development coordinator will review and monitor general customer and provider inquiries via chat, calls, and service requests. They will be a point of contact for new hires, call quality review, escalations, current staff education, and ensure customer satisfaction. As a subject matter expert in Peak Health, the Staff Development coordinator will be accountable for new team member training to ensure specialists are competent in WVUHS and Peak Health policies and processes of the Peak Health Service team. This position will be a foundational experience for anyone looking to move into Management.

Requirements

High school diploma or equivalent and five (5) years of experience in customer service support.
Associate degree and three (3) years of experience in customer service support.
Bachelor’s degree and two (2) years of experience in customer service support.
Four (4) years of service environment experience.
Two (2) years experience with service technologies including telephony, chat, CRM management, knowledge management, training, and documentation.
Two (2) years of health insurance, medical environment experience.
Exceptional customer service skills.
Ability to execute in a fast paced, high demand, environment while balancing multiple priorities.
Effective interpersonal skills.
Familiarity with Health Insurance practices and procedures.
Ability to manage call volume and reduce the number of abandoned calls to improve team performance metrics.
Excellent written and oral communication skills.
Proficiency with MS Office, Tapestry and other computer applications as required.
Ability to utilize search tools and knowledgebase tools to find relevant information.
Exercise good judgment in handling sensitive and confidential information and situations

Nice To Haves

Bachelor’s Degree, or greater, in related healthcare field.
Two (2) years of experience with Peak Health Member and Provider Service.
Five (5) years of service experience, preferably in call center environment.
Three (3) to (5) years experience in health insurance.
Three (3) years experience in commercial, Medicare, and Medicaid plans.
Three (3) years of working in a metric driven environment.

Responsibilities

Provides high-quality instruction grounded in adult-learning methodologies, leveraging multiple training approaches to effectively engage learners and achieve learning objectives.
Delivers and manages a comprehensive six-week new hire training curriculum, ensuring all required topics are completed as scheduled and learning objectives are met.
Reviews and evaluates call quality, identifies performance trends and areas of opportunity, and delivers structured feedback to staff and leadership to enhance service quality, compliance, and operational performance.
Designs and updates of healthcare call-center training materials and staff development programs, leveraging call quality audits, performance outcomes, and CMS guidelines to enhance instructional effectiveness and support compliance and operational goals.
Provides one-on-one coaching and facilitates team refresher trainings addressing conflict resolution, adaptability, and time management, identifying performance gaps and providing targeted developmental support to improve call quality, compliance, and member experience.
Serves as a single point of contact for higher level of support inquiries for Peak Health.
Serve as a point of escalation for member and provider service manager calls, with other team leads.
Participate in meetings with other Peak Health departments to stay current on actions affecting Customer Service and Insurance workflows.
Acts as a mentor to new team members and ensures new team member competency of policy and procedures of the role.
Collaborate with team leadership to align the team with department and corporate goals through training and process management.
Respond to chats, calls and service requests from employees and managers in a timely manner with a customer focus and with the goal resolving 90% of the inquiries on first contact.
Answer inquiries by clarifying desired information; research, locate and provide information.
Resolve problems by clarifying issues; research and explore answers, and alternative solutions; escalate unresolved problems to supervisor.
Coordinate other service support activities as assigned by the manager.