Staffing Coordinator-FlexStaff (TEMP)

FlexStaff • Village of New Hyde Park, NY

1d • Onsite

About The Position

Assumes responsibility for and participates in all phases of the nursing
schedule system in order to maintain the day-to-day operations of the staffing
office reflecting excellence in organization and communication skills.

RESPONSIBILITIES AND STANDARDS

Responsibility I
1.  Coordinates and reviews the computer schedule system for each nursing unit
as printed on the daily profile sheets for efficiency and accuracy.
1.1    Maintains and prepares daily staffing worksheets for each shift and
updates for accuracy.
1.2    Prints daily worksheets, generating sheets 5 days in the future to
anticipate staffing needs.
1.3    Contacts staff and Per Diem RN’s, LPN’s, NA’s and USY’s to cover
vacancies, sick calls and vacations.  Records on the staffing call log sheet,
assigning to appropriate unit.
1.4    Completes accurate assigning of all staff including MOT as reflected on
profile sheets and enters this into ANSOS System.
1.5    Tabulates census per unit per shift and enters into workload data of the
ANSOS System.
1.6    Totals census on all units and enters on the daily worksheet for each
shift.
1.7    Enters four-week time cycle as requested by the Nurse Manager (when time
permits) addressing discrepancies with the Nurse Manager.
1.8    Assists Staffing Manager/Administrative Nurse Manager in placement of
qualified staff to appropriate units.

Responsibility II
2. Coordinates and updates the staffing process to reflect changes in the
scheduling system.
2.1    Maintains LOA grid and updates as necessary.
2.2    Maintains and updates 1199 mandatory overtime list of nursing assistants
and unit secretaries.
2.3    Generates biweekly process of accurate scheduling of Code Stat list and
distributes to all nursing units.
2.4    Maintains office supplies on a regular basis to ensure adequate
inventory.
2.5    Distributes payroll checks to individuals in the nursing department as
necessary.
2.6    Types, files and copies as directed by the Director of Nursing Resources
and Administrative Nurse Managers.

Responsibility III
3.  Collaborates with Managers/Clinical Coordinators regarding monthly
schedules.
3.1    Generates weekly schedule for each nursing unit for manager to review.
3.2    Generates individual staff labels as printed per 28 day schedule.
3.3    Enters staffing change slips in the ANSOS system in a timely and accurate
manner.
3.4    Prints monthly schedules for each unit in the format requested by Nursing
Manager/Clinical Coordinator.
3.5    Assists in the calculation and tabulation of monthly mandatory overtime
data for each unit.

Responsibility IV
4.  Administers and maintains the Nursing Department ANSOS System.
4.1    Demonstrates knowledge of nursing units’ position control report to
assist in assigning DCPOS position numbers to all new employees and
interdepartmental transfers as requested by Director of Nursing Resources.
4.2    Assists in completing data entry of all new hires into controller module
of the ANSOS System.
4.3    Logs and enters monthly license expiration and certification information
and follow up to ensure all licenses and certifications are accurate.
4.4    Enters all approved annual vacations in the long-term request section for
the controller module for all nursing float staff.
4.5    Maintains status changes of nursing staff in the ANSOS System.

Responsibility V
5.  Maintains appropriate communication information according to department and
hospital goals and policy.
5.1    Screens and refers all incoming telephone calls and ensures that accurate
and timely communication is facilitated and that the department/hospital is
presented in a positive and courteous manner.
5.2    Answers telephone in a timely and courteous manner, identifying self and
department at all times.
5.3    Records accurate information regarding staffing schedules and enters into
the scheduling system.
5.4    Responds promptly and accurately to staffing inquiries, and based upon
personal knowledge routes to appropriate department/manager.

Responsibility VI
6.  Promotes a safe and efficient working environment by adhering to hospital
and departmental policies and procedures.
6.1    Adheres to Infection Control and Quality Assurance Policies and
Procedures at all times.
6.2    Maintains appearance of work areas according to department standards at
all times.
6.3    Adheres to all safety regulations reporting any variances to supervisor
immediately.
6.4    Attends and actively participates in all in-services as required.
6.5    Reports immediately all incidents, irregularities, unsafe conditions,
equipment, and/or unusual occurrences to supervisor.

Responsibility VII 
7.    Guest Relations:  Demonstrates regard for the dignity and respect of all
patients, family members, visitors and medical center personnel as defined in
the philosophy of Vassar Brothers Medical Center
7.1    Displays a caring and courteous attitude and represents the medical
center in a positive manner to all persons noted above.
7.2    Promotes and contributes positively to intra-departmental and
inter-departmental relationships with no more than two complaints in a six-month
period.
7.3    Maintains the confidentiality of employees and departmental information
with no infractions
7.4    Adheres to departmental and medical center dress codes as observed by
supervisor, and wears a VBMC picture identification badge, 177% of the time.
7.5    Demonstrates willingness to assist co-workers and/or to accept additional
assignments as requested to support the department's efficiency as observed by
the supervisor.
7.6    Responds to all supervisor's requests for information and assists in a
timely and courteous manner.
7.7    Demonstrates a high level of mental and emotional tolerance and even
temperament when dealing with people; uses tact, sensitivity and sound judgment
at all times

Requirements

• One (1) year of college or specialized post high school training in computers/secretarial skills.
• Requires a minimum of one and up to three years of experience, which require secretarial/computer and interpersonal skills.
• Good working knowledge of office equipment and Microsoft applications.

Responsibilities

• Coordinates and reviews the computer schedule system for each nursing unit as printed on the daily profile sheets for efficiency and accuracy.
• Maintains and prepares daily staffing worksheets for each shift and updates for accuracy.
• Prints daily worksheets, generating sheets 5 days in the future to anticipate staffing needs.
• Contacts staff and Per Diem RN’s, LPN’s, NA’s and USY’s to cover vacancies, sick calls and vacations. Records on the staffing call log sheet, assigning to appropriate unit.
• Completes accurate assigning of all staff including MOT as reflected on profile sheets and enters this into ANSOS System.
• Tabulates census per unit per shift and enters into workload data of the ANSOS System.
• Totals census on all units and enters on the daily worksheet for each shift.
• Enters four-week time cycle as requested by the Nurse Manager (when time permits) addressing discrepancies with the Nurse Manager.
• Assists Staffing Manager/Administrative Nurse Manager in placement of qualified staff to appropriate units.
• Coordinates and updates the staffing process to reflect changes in the scheduling system.
• Maintains LOA grid and updates as necessary.
• Maintains and updates 1199 mandatory overtime list of nursing assistants and unit secretaries.
• Generates biweekly process of accurate scheduling of Code Stat list and distributes to all nursing units.
• Maintains office supplies on a regular basis to ensure adequate inventory.
• Distributes payroll checks to individuals in the nursing department as necessary.
• Types, files and copies as directed by the Director of Nursing Resources and Administrative Nurse Managers.
• Collaborates with Managers/Clinical Coordinators regarding monthly schedules.
• Generates weekly schedule for each nursing unit for manager to review.
• Generates individual staff labels as printed per 28 day schedule.
• Enters staffing change slips in the ANSOS system in a timely and accurate manner.
• Prints monthly schedules for each unit in the format requested by Nursing Manager/Clinical Coordinator.
• Assists in the calculation and tabulation of monthly mandatory overtime data for each unit.
• Administers and maintains the Nursing Department ANSOS System.
• Demonstrates knowledge of nursing units’ position control report to assist in assigning DCPOS position numbers to all new employees and interdepartmental transfers as requested by Director of Nursing Resources.
• Assists in completing data entry of all new hires into controller module of the ANSOS System.
• Logs and enters monthly license expiration and certification information and follow up to ensure all licenses and certifications are accurate.
• Enters all approved annual vacations in the long-term request section for the controller module for all nursing float staff.
• Maintains status changes of nursing staff in the ANSOS System.
• Maintains appropriate communication information according to department and hospital goals and policy.
• Screens and refers all incoming telephone calls and ensures that accurate and timely communication is facilitated and that the department/hospital is presented in a positive and courteous manner.
• Answers telephone in a timely and courteous manner, identifying self and department at all times.
• Records accurate information regarding staffing schedules and enters into the scheduling system.
• Responds promptly and accurately to staffing inquiries, and based upon personal knowledge routes to appropriate department/manager.
• Promotes a safe and efficient working environment by adhering to hospital and departmental policies and procedures.
• Adheres to Infection Control and Quality Assurance Policies and Procedures at all times.
• Maintains appearance of work areas according to department standards at all times.
• Adheres to all safety regulations reporting any variances to supervisor immediately.
• Attends and actively participates in all in-services as required.
• Reports immediately all incidents, irregularities, unsafe conditions, equipment, and/or unusual occurrences to supervisor.
• Guest Relations: Demonstrates regard for the dignity and respect of all patients, family members, visitors and medical center personnel as defined in the philosophy of Vassar Brothers Medical Center
• Displays a caring and courteous attitude and represents the medical center in a positive manner to all persons noted above.
• Promotes and contributes positively to intra-departmental and inter-departmental relationships with no more than two complaints in a six-month period.
• Maintains the confidentiality of employees and departmental information with no infractions
• Adheres to departmental and medical center dress codes as observed by supervisor, and wears a VBMC picture identification badge, 177% of the time.
• Demonstrates willingness to assist co-workers and/or to accept additional assignments as requested to support the department's efficiency as observed by the supervisor.
• Responds to all supervisor's requests for information and assists in a timely and courteous manner.
• Demonstrates a high level of mental and emotional tolerance and even temperament when dealing with people; uses tact, sensitivity and sound judgment at all times

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree