State Fair Coordinator

Twin Cities PBS Careers•St Paul, MN

2d•$30 - $30•Onsite

About The Position

Reporting to the Director of Events & Community Outreach, the State Fair Coordinator plays an exciting role in fulfilling the mission of community engagement at Twin Cities PBS. This is a visible role that requires a proactive, forward-thinking approach, the ability to partner and strategize with leaders, organize people, logistics, and information, and ensure the brand, mission, and values are at the forefront of every touchpoint. Twin Cities PBS manages a booth at the Minnesota State Fair from August 27 to September 7, 2026. Coordinators will work with the Twin Cities PBS Events Team to manage the booth, activations, and volunteers. Booth activities consist of family and children's activities and a Nursing Nest (enclosed tent used for parents to nurse or feed young children). Shifts will be 6-8 hours and are predominantly outside, with shade and access to water and air conditioning as needed. Minnesota State Fair admission and parking fees are covered per working day by Twin Cities PBS. This position will be from August 20 through September 10 at approximately 30-35 hours a week. Applicants must be available for at least 10 days between August 27 through September 7, including weekends. End date post-fair is flexible. RATE OF PAY: $30 per hour SCHEDULED HOURS: August 20 through August 26: 10 am to 4 pm with flexibility. These weekday hours will be mostly at the State Fairgrounds and some days at Twin Cities PBS's St. Paul Lowertown offices. August 27 through September 7: These shifts will be during the State Fair's open days (including weekends) and located at the State Fairgrounds from 7 am to 1:30 pm and 1 pm to 7:30 pm. September 8 through September 10: 10 am to 4 pm with flexibility. These hours will be mostly at the State Fairgrounds with some days at Twin Cities PBS's St. Paul Lowertown offices. During the State Fair's open days, staff have both scheduled days off and scheduled "on call" days where they are asked to be able to come to the fairgrounds within 2 hours if needed. Expected weekly hours worked is 32.

Requirements

2-3 years of previous project or event management experience.
2-3 years of experience working in live events.
Experience and comfort working with families and children's events.
A self-starter with a strong ability to take initiative and work independently.
Experience with community events.
Ability to work outside traditional business hours – night and weekend time required.
Exceptional attention to detail.
Exceptional communications and organizational skills.
Must have strong creative problem-solving skills.
Ability to coordinate and mobilize others.
Reliable transportation.
Pass background check, including driving of Twin Cites PBS vehicles.
Ability to safely lift and carry approximately 25lbs.
Ability to (stand/walk/be outside) for much of the shift
Ability to recognize and respond quickly and professionally to unexpected situations.

Nice To Haves

Working towards or have completed a bachelor's degree in hospitality, Theatre, Stage Management, Event Management or other related fields.
1+ years of experience working with volunteers.
Skills include event management, volunteer coordination, and partnership with external partners.
Strong computer skills: Microsoft Office Suite – Outlook, Word, Excel, OneDrive, Teams
Strong focus on audience and end user needs.
Strong organizational and time management skills.
Excellent customer service and hospitality skills.
oral and written communication and interpersonal skills.
Ability to work collaboratively and communicate effectively with all team members.
Ability to travel to Minnesota State Fair for most of the shifts.
Represent Twin Cities PBS with courtesy and professionalism.
Commitment to advancing Inclusion, Diversity, Equity and Accessibility (IDEA) priorities within the organization.

Responsibilities

Act as point-person for Twin Cities PBS’s activation at the Minnesota State Fair.
Assist with management of events staff, volunteers, and contractors.
Assist with logistics, execution, and clean-up of the booth at the Minnesota State Fair.
Interact with guests, especially families and children.
Manage pool of volunteers as a first point of contact.
Ensure volunteers are staffed to support the booth at the Minnesota State Fair.
Maintain accurate records and provide timely statistical and activity reports on volunteer participation.
Cultivate a fun, engaging, and balanced work environment.
Assist with volunteer orientation and training.
Collaborate with colleagues to manage deliverables.
Participate as an active member of the Events Team.
Contribute to shared goals and collaborate with colleagues on achievement of priorities.
Other duties as assigned.