Student Information Director

Buckeye Union High School District•Buckeye, AZ

17h

About The Position

The Student Information Director serves as the district’s lead for managing, maintaining, and ensuring the integrity of all student data and reporting processes related to our SIS, Synergy. This position oversees the operation of Synergy, coordinates state and federal reporting requirements, and ensures that all district sites follow consistent, accurate, and compliant data practices. The Student Information Director provides technical expertise, leadership, and training to registrars, teachers, administrators, and support staff, supporting both daily operations and long-term data management needs. The role includes analyzing and validating complex data sets, overseeing ADM/ADA reporting, managing AzEDS submissions, and producing required district, state, and federal reports. The Student Information Director supports master scheduling, course data management, grade and transcript processes, and the annual rollover of student records. This position also establishes districtwide data standards, resolves system issues, and collaborates with internal and external partners to ensure compliance with all applicable policies, regulations, and audit requirements. Through strong communication, problem-solving, and self-directed learning skills, the Student Information Director leads efforts to improve data accuracy, streamline processes, and enhance the effective use of the student information system across the district. This position plays a critical role in supporting instructional decision-making, operational efficiency, and the overall accuracy and security of student information.

Requirements

High School diploma or equivalent.
Obtain and maintain a valid Department of Public Safety (DPS) Level 1 Identity Verified Prints (IVP) Fingerprint Clearance Card.
Minimum of five (5) years’ experience working with student information systems in an Arizona educational setting is highly desirable.
Demonstrated team leadership, student data management and stakeholder coordination skills.
Excellent communication skills (verbal, written and presentation).
Any equivalent combination of experience and education from which comparable knowledge, skills and abilities have been achieved may be acceptable.
The chosen person must be results oriented with a demonstrated ability to produce specific and measurable results.
Comprehensive knowledge of student information systems (preferably Synergy), including reporting requirements, data structures, and best practices for maintaining data accuracy and integrity.
Training development and delivery experience.
Knowledge of applicable federal, state, and district policies, rules, and procedures related to student data, enrollment, program coding, and compliance.
Experience or willingness to design and deliver training for staff in both formal and informal educational environments, that would include individual/groups of teachers, registrars, administrative assistants and administrators.
Proficiency with data and productivity tools, including Microsoft Office, Excel, and other applications used for reporting, analysis, and communication.
Ability to analyze complex data sets, identify discrepancies, troubleshoot data issues, and develop innovative solutions to ensure accurate reporting and system functionality.
Strong interpersonal and communication skills to collaborate effectively with all district staff, public, vendors, and external agencies.
Ability to build and maintain positive working relationships with colleagues, school staff, parents, and community members.
Skill in managing multiple priorities, meeting deadlines, and maintaining accuracy in a fast paced, detail-oriented environment.
Technical proficiency in operating computers and a wide range of software applications, including the ability to learn and navigate the district’s school management platform (Incident IQ).
Ability to lead, coach, and support staff, including registrars and SIS technicians, to ensure consistent and high-quality data practices across all sites.
Demonstrates strong self-directed learning skills, independently seeking out information, resources, and solutions aligned to organizational goals.
Exhibits proactive inquiry and independent problem-solving, investigating issues thoroughly without needing detailed instructions.
Strong problem solving and critical thinking skills to address data challenges, system issues, and reporting requirements efficiently and effectively.
Willingness to be an integral member of a successful team.
Dedication to provide the highest level of service.
Adherence to policies and procedures.
Resourceful and adaptable.

Nice To Haves

BS/BA degree in Accounting, Business, or related field preferred.
Preferably in an educational environment.

Responsibilities

Maintain and administer the district’s student information system (Synergy), providing technical support and guidance to all users.
Assist and support the transition to the Educational Technology Consortium (ETC) for hosting services and work in partnership with ETC on an ongoing basis.
Coordinate, analyze, and oversee ADM and ADA data for all district sites to ensure accuracy and compliance.
Complete district-level reports for internal departments and external agencies, including 40th/100th Day Reports, enrollment reports, annual audit documentation, and other required submissions.
Oversee training/support for teachers on attendance and grade book programs through teacher mentors.
Assist in supporting various teacher leader positions in the training of teachers on attendance and gradebook processes in collaboration with the Gear Up Director
Provide leadership, direction, and ongoing training to district Registrars to ensure consistent and accurate data practices
Supervise, train, and assign tasks to the Student Information Technician.
Assist guidance staff and administrators with student data issues, including GPA, class rank, registration, and other student information needs.
Manage the annual new-year rollover process, including compiling and creating new student files.
Create, maintain, and distribute the district-wide course selection file.
Support the development of each site’s master schedule by providing accurate data and technical expertise.
Create, maintain, and oversee student grade and course history reporting files and related processes.
Establish and monitor data entry standards across high schools to ensure uniformity and protect the integrity of the district’s student information system (Synergy).
Serve as the district’s AzEDS Coordinator, overseeing all student program data submissions to the Arizona Department of Education (e.g. ELL, Migrant, ESS, Title I).
Ensure district-wide data processing procedures comply with state and federal requirements.
Compile and submit the Civil Rights Data Collection (CRDC) report.
Prepare and provide all required data and documentation for annual audits.
Create, assign, and track all staff and user roles within Synergy to ensure appropriate access and security.
Communicate grading timelines and related expectations to teachers and site administrators.
Submit ADM information to ADE for all tuition-out students.
Coordinate the collection and submission of Joint Technical Education District (JTED) data to Western Maricopa Education Center (West-MEC).
Utilize the district’s school management platform (Incident IQ) to manage and resolve all Synergy-related support tickets.
Maintain punctual and regular attendance.
Uphold confidentiality regarding students, parents, and staff information.
Perform all responsibilities in an ethical, professional, and service-oriented manner.
Performs other duties as assigned/required.