Studio Administrator - Education
About The Position
Are you a collaborative, detail-oriented administrative professional who excels at keeping projects, people, and processes running smoothly? Do you enjoy supporting a high-performing architectural studio environment while helping others succeed? If so, we’re looking for you – a Studio Administrator who will provide administrative and project support, guide studio coordination staff, and help ensure consistency and efficiency across our Firm. We offer a robust bonus plan and flexible hours, including options to work from home and alternating Fridays off; health, dental, and vision benefits; competitive paid time off; and a 401(k) with employer match.
Requirements
- High School Diploma (or equivalent) and at least 6 years of administrative experience in a professional services environment, or a bachelor’s degree with at least 2 years of related experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience in professional services or A/E/C environments.
- Experience with project management software.
Nice To Haves
- Experience with Newforma and Procore
- Familiarity with workflow or process improvement practices.
Responsibilities
- Coach, train, and guide administrative and project coordination staff to ensure smooth, efficient workflow across the studio and office.
- Perform advanced administrative functions, including assigning work to Project Coordinators and monitoring progress.
- Provide high-level project support to team members, including preparing meeting materials, coordinating calendars, compiling notes, and assisting with special projects.
- Assist Project Managers with proposals, project tracking, and various project management tasks.
- Prepare accurate, well-formatted documents and ensure all materials follow Firm standards and administrative guidelines.
- Develop, review, and maintain project reports, forms, checklists, and documentation; support project teams with reprographics and timely document coordination.
- Oversee preparation, distribution, and maintenance of all project-related documentation, including closeout materials and record management.
- Interact and coordinate with market-specific authorities having jurisdiction and ensure compliance with required processes and timelines.
- Collaborate with studio and office support staff to identify workflow improvements and promote administrative best practices.
- Support Firm-wide administrative needs, including assisting with events, travel coordination, meeting logistics, supply ordering, mail distribution, and other shared office services.
- Demonstrate excellent time management, organization, and proactive communication in all tasks and responsibilities.
- Execute special studio or Firm-wide projects as assigned.
Benefits
- robust bonus plan
- flexible hours, including options to work from home and alternating Fridays off
- health, dental, and vision benefits
- competitive paid time off
- 401(k) with employer match
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
