Subcontractor Administrator (Defense Programs)

ITC Defense • Huntsville, AL

1d

About The Position

ITC Defense Corp. is seeking a detail-oriented Subcontracts Administrator to support our growing portfolio of Department of Defense programs. This role is ideal for a motivated professional who thrives in a fast-paced small business environment and enjoys owning the full lifecycle of subcontract administration. The Subcontracts Administrator will lead pre-award and post-award subcontract activities, ensure compliance with FAR/DFARS requirements, support proposal efforts, and help strengthen ITC’s purchasing system and processes.

Requirements

• U.S. Citizenship required.
• Bachelor’s degree in a related field.
• Minimum 4 years of subcontract administration experience in government contracting.
• Working knowledge of FAR and DFARS regulations and Government contract types
• Experience performing price/cost analysis.
• Experience supporting defense contracts.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Nice To Haves

• Experience supporting or preparing for a Contractor Purchasing System Review (CPSR).
• Professional certifications such as CPCM, CFCM, or DAWIA.
• Experience with the Navy, Missile Defense Agency, Foreign Military Sales, or security cooperation.
• Experience supporting complex proposals.

Responsibilities

• Administer subcontracts, task orders, and modifications from cradle-to-grave.
• Prepare and release Requests for Quote/Proposal (RFQ/RFP) and perform price analysis.
• Prepare, negotiate, and administer agreements such as Non-Disclosure Agreements (NDAs), Teaming Agreements, subcontracts and modifications, etc.
• Ensure proper flow-down of prime contract requirements and clauses.
• Maintain subcontract files and ensure documentation meets audit readiness standards.
• Ensure subcontracts comply with FAR, DFARS, and company policies.
• Perform and document subcontractor due diligence and compliance packages.
• Assist in development and implementation of purchasing procedures and processes.
• Monitor subcontractor performance, deliverables, funding, and reporting.
• Track subcontract funding and support the reconciliation of subcontractor invoices.
• Support resolution of subcontract disputes and audit activities.
• Serve as liaison between ITC and subcontractors on contractual matters.
• Participate in program reviews and proposal support.
• Provide guidance to internal teams on subcontract terms and requirements.
• Other duties as assigned.

Benefits

• Employer Supplemented Health Insurance
• Employer Paid Dental and Vision Insurance
• Employer Paid Life and AD&D Insurance
• 3% Biweekly 401(k) Contribution
• Paid Time Off
• Tuition and Certification Reimbursement
• Competitive Salaries with Performance Incentives
• A positive working environment with supportive teammates and leadership

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level