Summer Camp Coordinator (Seasonal)

The Tech Interactive•San Jose, CA

5h•Onsite

About The Position

The Summer Camp Coordinator plays a critical role in launching and supporting The Tech Interactive’s summer camp program. Reporting to the Camp Manager, this position is responsible for the behind-the-scenes coordination that allows camp programming to run smoothly, safely, and professionally. The Camp Administrator supports camper registration, family communication, staff onboarding, scheduling, logistics, and day-to-day operational needs before and during the camp season. This role is ideal for an organized, detail-oriented individual who enjoys coordination, communication, and problem-solving in a fast-paced, mission-driven educational environment. This is a 40 hours per week seasonal position for the Summer camp season. This is a non-exempt (hourly) role reporting to the Summer Camp Program Manager. Summer Camp at the Tech this year runs from June 15 to August 7, 2026.

Requirements

Experience in administrative, coordination, or operations roles; experience in camps, education programs, museums, or youth programs is highly preferred.
Enthusiasm for the unique culture of summer camp, including participating in theme days, playful traditions, costumes, and other joyful, high-energy elements that help create a fun, welcoming camp experience.
Strong organizational skills with the ability to manage multiple tasks, deadlines, and details simultaneously.
Excellent written and verbal communication skills, particularly when interacting with families and seasonal staff.
Comfort using digital tools for scheduling, data tracking, email communication, and document management.
Ability to work independently while collaborating closely with a small, fast-moving team.
Professional, calm, and solutions-oriented approach in a high-energy environment.
Interest in youth programs, education, or informal learning environments.

Responsibilities

Support camper registration processes, including tracking enrollment, waitlists, session changes, and required forms.
Serve as a point of contact for camp families, responding to questions via email and phone and escalating concerns as needed.
Assist with onboarding seasonal camp staff, including coordinating paperwork, background check requirements, training schedules, and orientation logistics.
Help organize staff schedules, coverage plans, and role assignments in collaboration with the Camp Manager.
Coordinate camp logistics such as room assignments, supply ordering support, daily schedules, and materials preparation.
Maintain accurate records related to campers, staff, attendance, and program operations.
Provide daily administrative and operational support to the Camp Manager and camp staff.
Support check-in/check-out processes, attendance tracking, and camper documentation.
Assist with day-to-day coordination needs, including schedule adjustments, substitute coverage, and communication with families.
Help ensure compliance with youth safety policies, staffing ratios, and operational procedures.
Support onboarding and supervision logistics for Junior Counselors, ensuring appropriate documentation and supervision structures are in place.
Assist with troubleshooting operational challenges calmly and professionally in a dynamic camp environment.
Draft and distribute camp communications to families and staff, including reminders, updates, and logistical information.
Collaborate with Education, Guest Services, and other internal teams to support smooth camp operations within The Tech Interactive.
Provide input and feedback to the Camp Manager on systems, workflows, and opportunities for continuous improvement.
Participate in required training, planning meetings, and post-season wrap-up tasks.
Complete additional camp-related administrative or operational tasks as assigned.