Summer School- Elementary Administrative Assistant

North Lawrence Community Schools•Bedford, IN

9h•Onsite

About The Position

The individual in this highly-visible position must be proficient in general office; duties associated with a school office. Assist students, parents, staff and principal by maintaining the school office and coordinating efforts to meet their needs.

Requirements

Valid driver’s license.
High School diploma or equivalent.
Good attendance record.
Effective communication skills.

Responsibilities

Greet visitors to the building, determining the nature of their business, issuing a visitor pass if appropriate and assisting them in getting to the correct room or referring them to the appropriate faculty member.
Answer incoming calls and handle in a professional manner; providing routine information concerning schedules, upcoming events, policies and procedures; taking messages and forwarding calls to the appropriate person.
Experience working in a professional office setting.
Strong computer skills, with proficiency in Microsoft Office, specifically Microsoft Excel.
Able to operate a personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.
Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.
Self-starter; able to work independently.
Strong telephone and interpersonal communication skills.
Arranges appointments for the principal and other school staff.
Prepares and maintains an adequate filing system.
Counts and distributes materials to be sent home with students.
Assists in administering first-aid when necessary.
Will assist with student medication and work closely with the school nurse/health aide.
Transportation; communication/collaboration via two-way radio responsibly.
Answer phones, receive messages, and respond to inquiries by staff, students and parents.
Ability to establish and maintain effective working relationships with students, peers, parents and community, and ability to speak clearly and concisely in written or oral communication.
Serve as contact for parents accuiring student online help/needs.
Update student information in PowerSchool as needed.
Compile and coordinate Honor Day participants, programs and awardees.
Assist in the collection and receiving of money for textbooks and field trips as needed.
Ability to lift 40 lbs. to shoulder height occasionally.
File and sort paperwork.
Troubleshooting copier jams and order supplies.
Time Clock Plus steps completed for support staff; missed punches, time verified, clarification, resolved, approved, applied.
SmartFind Express steps for certified staff; monitor, regular requests, prearranged requests, verify weekly.
Maintain an accurate record of faculty and non-teaching personnel absences and leaves, utilization of substitute teachers, and prepare required reports for the central office at the end of the pay period.
Verify criminal background checks for volunteers.
Input data for recordkeeping in multiple software systems.
Type and/or draft letters of correspondence.
Prepare student withdraw forms, assure that exit interviews are completed.
Aide in the recovery of Chromebook/Materials.
Maintain and order supplies; organize storage areas.
Receive, sort and distribute incoming mail & special deliveries; verifying packing lists.
Maintain confidentiality
Attend meetings and training as directed.
Present and communicate in a professional manner.
Other duties as assigned by the supervisor.