Supervisor AR

Matrix Service Company•Tulsa, OK

About The Position

The Supervisor, AR is responsible for supervising and actively participating in all customer billing and collections activities across the organization. The Supervisor, AR is also expected to delegate and prioritize projects and subordinate personnel duties and actively participate in the group’s activities. Essential Functions Actively supports the Company’s commitment to safety and its “Core Values”. Represents the Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics”. Coordinates daily with AR Associates and Sr. AR Associates on job status, billing problems, and collection matters. Assists with resolution of complex billing and collections issues. Recommends and implements billing processes and procedures and ensures consistency in administration of procedures. Reviews and approves large and/or complex bills before submitted to client. Audits bills and procedures as necessary. Ensures adequate staffing levels of billing personnel to sufficiently support operational needs, both in the office and at the job sites. Interviews, selects, hires, trains, evaluates, and terminates subordinate personnel. Develops goals and objectives and works with staff throughout the year to ensure goals and performance standards are met. Oversees invoicing utilizing Owner systems, such as CCM, CMS, E-Payables, Track, etc. Communicates effectively with field, administration, and management on project issues. Performs other related responsibilities, as directed. Obtain an understanding of the setting up of new job numbers based on OU (LS, T&M, AIA & Parent/Child) and cost code structures in relation to project tracking and the customer’s invoicing requirements. Review job contracts and document invoice procedures. Efficiently and accurately invoice Owner in compliance with contract agreements. Invoicing utilizing Owner systems (Ariba, Camps, E-Payables, ECM, Track, etc.). Update Billing Rate Schedules in Penta.

Requirements

Bachelor’s degree in Accounting preferred.
5+ years’ experience in Accounts Receivable/Accounting required.
Must have strong understanding of billing, accounts receivable and job cost.
Excellent computer skills, including proficiency with MS Word, Excel, and Outlook.
Strong interpersonal, organizational, and communication skills required; detail-orientation and a sense of urgency for completing assignments.
Ability to prioritize and manage multiple tasks.

Nice To Haves

Previous supervisory or lead experience preferred.
Experience with complex billing structures.
Proficiency in system-generated billing processes.
Ability to integrate customer-driven billing interfaces.

Responsibilities

Supervising and actively participating in all customer billing and collections activities across the organization.
Delegate and prioritize projects and subordinate personnel duties and actively participate in the group’s activities.
Coordinates daily with AR Associates and Sr. AR Associates on job status, billing problems, and collection matters.
Assists with resolution of complex billing and collections issues.
Recommends and implements billing processes and procedures and ensures consistency in administration of procedures.
Reviews and approves large and/or complex bills before submitted to client.
Audits bills and procedures as necessary.
Ensures adequate staffing levels of billing personnel to sufficiently support operational needs, both in the office and at the job sites.
Interviews, selects, hires, trains, evaluates, and terminates subordinate personnel.
Develops goals and objectives and works with staff throughout the year to ensure goals and performance standards are met.
Oversees invoicing utilizing Owner systems, such as CCM, CMS, E-Payables, Track, etc.
Communicates effectively with field, administration, and management on project issues.
Performs other related responsibilities, as directed.
Obtain an understanding of the setting up of new job numbers based on OU (LS, T&M, AIA & Parent/Child) and cost code structures in relation to project tracking and the customer’s invoicing requirements.
Review job contracts and document invoice procedures.
Efficiently and accurately invoice Owner in compliance with contract agreements.
Invoicing utilizing Owner systems (Ariba, Camps, E-Payables, ECM, Track, etc.).
Update Billing Rate Schedules in Penta.