Surgical Scheduler I - Medical Group Pulmolnology

Nevada System of Higher Education•Skokie, IL

2d•$20 - $29

About The Position

Position Highlights: Position: Surgical Scheduler I Location: Swedish Hospital Full Time/Part Time: Full Time (40 hours per week) Hours: Monday-Friday, 8:30AM-5:00PM Required Location: May need to travel to Chicago-Lakeview, Evanston, Glenview, Skokie, and Bannockburn for coverage purposes What you will do: Schedule surgical cases for the operating rooms Enter case specific information in Epic Optime and ensures accuracy and confirms booking information with the physician and/or physician support staff Review future operating room availability across Endeavor, identifies scheduling options/opportunities with they physician, physician support staff and/or Perioperative staff and to prevent scheduling conflicts. Actively and effectively communicate with OR Staff for appropriate scheduling protocols to ensure cases are scheduled appropriately/timely. Conduct Charge Capture for surgical and anesthesia procedures Facilitate the prevention of billing errors by reviewing legal documentation of Epic Optime log entries, physician surgical notes, and anesthesia technical charges to reconcile billable services. Resolve and completes end-of-day processes, ensures surgical encounter charges have been cleared in the "Unposted logs" within Epic Optime and transmits to hospital billing. Create New Purchase Item Requests within Workday as needed for items missing in logs (ie "supply/implant on the fly"). Contact and follow up with OR Staff to fix and log discrepancies. Contact and follow up with Supply Vendors to receive missing "Bill Only/Vendor Form/Charge Sheets" as needed. Other duties as assigned by Supervisor/Manager (i.e. Request Book, Training New Hires, Workqueues, Adhoc Reports, etc).

Requirements

Must be able to perform multiple tasks, problem solve, and produce detailed, precise work product.
Must be able to work independently with minimal supervision.
Must be able to use Outlook and utilize multiple computer applications and operating systems concurrently.
Must be a team player and possess excellent communication and customer service skills.
Must have excellent organizational skills and the ability to prioritize tasks

Nice To Haves

Working knowledge of Microsoft Office programs preferred
Epic knowledge and experience preferred
Working knowledge of health insurance nuances is preferred

Responsibilities

Schedule surgical cases for the operating rooms
Enter case specific information in Epic Optime and ensures accuracy and confirms booking information with the physician and/or physician support staff
Review future operating room availability across Endeavor, identifies scheduling options/opportunities with they physician, physician support staff and/or Perioperative staff and to prevent scheduling conflicts.
Actively and effectively communicate with OR Staff for appropriate scheduling protocols to ensure cases are scheduled appropriately/timely.
Conduct Charge Capture for surgical and anesthesia procedures
Facilitate the prevention of billing errors by reviewing legal documentation of Epic Optime log entries, physician surgical notes, and anesthesia technical charges to reconcile billable services.
Resolve and completes end-of-day processes, ensures surgical encounter charges have been cleared in the "Unposted logs" within Epic Optime and transmits to hospital billing.
Create New Purchase Item Requests within Workday as needed for items missing in logs (ie "supply/implant on the fly").
Contact and follow up with OR Staff to fix and log discrepancies.
Contact and follow up with Supply Vendors to receive missing "Bill Only/Vendor Form/Charge Sheets" as needed.
Other duties as assigned by Supervisor/Manager (i.e. Request Book, Training New Hires, Workqueues, Adhoc Reports, etc).