Surveys Service Coordinator

Spirax-Sarco Ltd.

7d • Remote

About The Position

Here at Spirax Sarco we offer the industry’s most extensive range of products with services, coupled with practical industry application expertise. In short, we build solutions that set the benchmark for steam utilization worldwide.
Spirax Sarco is seeking an experienced Surveys Service Coordinator for a remote, 9 to 12 month temporary assignment.
Position Summary:
The Surveys Service Coordinator’s primary function is to coordinate and support operations activities for the Field Service group.
Works closely with the Service Operations Specialist to process steam trap survey raw data and preparing deliverable reports to our customers.
Responsible for job set up, execution and close-out as it relates to customer invoicing.
Detail oriented and a quick learner
Possesses clear & effective communication skills in both written and verbal form

Requirements

• Currently working with a remote team – working from home
• Located within the Central or Eastern time zones
• Will need to accommodate M-F 8am to 5pm EST working hours
• Highly proficient in Microsoft Office with the ability to quickly analyze and interpret Excel data
• Technically Perficient utilizing a variety of software while also working within ERP systems
• Experienced working with JD Edwards (E1), MS Excel, Salesforce, MS Teams and SharePoint

Nice To Haves

• Associate’s degree in Business, related field, or related experience.
• 3-5 years of experience in a service related business.
• Highly proficient in Microsoft Office with the ability to quickly learn industry specific software.
• Ability to utilize Microsoft Excel to analyze and interpret data
• Highly effective communicator in both written and verbal form

Responsibilities

• Involved with all aspects of project support including product sourcing, acquisition, inventory management, purchase order and quote review, insurance requirements, bonding, general accounting practices, vendor control, order entry/processing, reports, and prepares final invoicing documents for finance.
• Provides required information to Qualify SXS at customer sites.
• Distributes inquiries to the proper person, tracks the hand off and follows up with the person to ensure contact was made and appropriately actioned.
• Reviews customer purchase orders to ensure they match project quotes and workbooks. Works with Project Managers/Service Technicians and Sales team to resolve any discrepancies.
• Review orders in the JDE-E1 ERP System, updates change and maintains all associated administrative requirements for the project.
• Maintains certification data for qualified contractors & ensures they meet H&S standards.
• Prepares and distributes monthly report for the Services group consisting of utilization, time to respond, workload, etc.
• Provides business analyst support and prepares confidential correspondence and reports, protecting SXS proprietary data.
• Assists with the preparation of project close out reviews, departmental reports, and other administrative duties as needed to support project operations

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree