Sustainability Project Coordinator
About The Position
Jordan & Skalas team of talent is what distinguishes our company from the rest. If a fast paced, collaborate environment is one you thrive in and you are ready to be part of one of the top ranked consulting engineering firms in the United States, then we want to start a conversation with you! What will make you rise to the top? The Sustainability Project Coordinator will assist the Senior Manager of Sustainability with the following responsibilities: Provide general administrative and clerical support to the Team Leader and Team Setup company and vendor sponsored lunch-n-learns meetings Maintains team backlog report and updates opportunities checklist Prepares project log-in sheets Manages team calendar Completes and issues meeting minutes and field reports Perform MS Word formatting of written documents, including book specifications Maintains logs of team documents (Review comments, RFIs and submittals) Prepares draft pre-billing reports for Team Leader Assists Team Leader new hire and Co-op orientation, support and training Work with Accounting on AR for past due invoices and assist Team Leader with collections Coordinate all accounts payable invoices with accounting team Update project management software with calendar dates for deadlines Point of contact for clients to coordinate construction site visits across all offices Follow up with construction teams on corrective actions identified via site reports Running project management reports Manage external incentive programs (enrollment with program, tracking projects' completion) Manage and maintain all agreements with vendors and subconsultants Manage and maintain all annual service agreements
Requirements
- Deltek VantagePoint experience is a plus
- Proficient in Microsoft Office Suite products, Excel, PowerPoint, Outlook
- Proficient in Smartsheet
- Excellent customer service and phone skills
- Degree in Business Administration or equivalent is preferred
- Strong written and verbal communication
- Strong editing and proof-reading abilities
- Excellent ability to multi-tasks, responding to constantly changing needs and schedules
- Excellent time management skills
Responsibilities
- Provide general administrative and clerical support to the Team Leader and Team
- Setup company and vendor sponsored lunch-n-learns meetings
- Maintains team backlog report and updates opportunities checklist
- Prepares project log-in sheets
- Manages team calendar
- Completes and issues meeting minutes and field reports
- Perform MS Word formatting of written documents, including book specifications
- Maintains logs of team documents (Review comments, RFIs and submittals)
- Prepares draft pre-billing reports for Team Leader
- Assists Team Leader new hire and Co-op orientation, support and training
- Work with Accounting on AR for past due invoices and assist Team Leader with collections
- Coordinate all accounts payable invoices with accounting team
- Update project management software with calendar dates for deadlines
- Point of contact for clients to coordinate construction site visits across all offices
- Follow up with construction teams on corrective actions identified via site reports
- Running project management reports
- Manage external incentive programs (enrollment with program, tracking projects' completion)
- Manage and maintain all agreements with vendors and subconsultants
- Manage and maintain all annual service agreements
Benefits
- family friendly environment
- competitive benefits
- teleworking options
- flexible PTO
- wellness incentives
- professional development
- JSE University In House Seminars & Technical Training
- Lunch & Learns
- Encouraging Professional Licensure
- Paid Time Off for FE and PE Exam Study Preparation
- Financial Assistance toward Educational Development
- PTO (Flexible Time Off Policy)
- Paid Holidays (8)
- Paid Bereavement Leave
- Fitness Incentive Program
- Wellness Programs
- Booster Programs
- Employee Assistance Program
- 401(k) Plan Competitive Employer Match
- Discretionary Bonuses 3 Times per Year
- Flexible Spending Accounts
- Heath Savings Accounts and Employer Contributions
- Financial Seminars
- Bonus for passing FE Exam and first-time passing PE Exam
- Company paid Life and AD&D Insurance
- Health Insurance
- Company paid Employee Vision & Dental Insurance
- Company paid Short-Term Disability
- Company paid Long Term Disability
- Voluntary Plans (Critical Illness/Cancer, Accident)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
