Systems and Operations Assistant

Friends of the Earth•Washington, DC

12d•$27 - $29•Hybrid

About The Position

The Systems and Operations Assistant provide administrative and logistical support to help maintain the smooth functioning of Friends of the Earth's offices and operational systems. This entry-level role is ideal for a detail-oriented and initiative-taking individual who is comfortable working in an environment with changing priorities and is interested in learning about nonprofit operations, office administration, and facilities coordination. The Systems and Operations Assistant will work closely with the Chief Operating Officer (COO), Senior Operations Coordinator, and Compliance Manager to provide logistical support for daily office needs, vendor coordination, and administrative tasks.

Requirements

1–3 years of administrative or office support experience. Internships or volunteer experience welcome.
Strong organizational skills with attention to detail.
Ability to manage sensitive information with discretion and professionalism.
Experience coordinating schedules and managing calendars.
Clear written and verbal communication skills.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, SharePoint
Ability to manage multiple tasks and maintain follow-through in a fast-paced environment with shifting priorities.
Ability to commute to the Washington, DC office a minimum of 2 days per week.

Nice To Haves

Experience working in a nonprofit or mission-driven organization.
Familiarity with office equipment and basic IT or technology support tasks.
Interest in learning about operations, technology, compliance, and facilities management.

Responsibilities

Manages office supply inventory and replenishment, supports mail and shipping functions, and helps ensure shared office spaces remain organized.
Support building access and security procedures, including badge management.
Liaise with building engineers and property management for basic maintenance needs.
Reconcile monthly travel credit card statements and manage receipts and invoice filing for operational and compliance needs.
Help maintain IT asset tracking systems and inventory records.
Support updates to operational and compliance documentation in collaboration with the Senior Operations Coordinator and the Compliance Manager.
Assist with internal communication of compliance reminders, policy updates and operational notices.
Provide administrative support to the COO, including scheduling, meeting coordination, document preparation, and expense reporting.
Assist with preparing and submitting nonprofit compliance reporting documents.
Provide workflow and technical support for compliance and operations systems, including data entry, deadline tracking, system maintenance, and legal review coordination.
Assist with basic troubleshooting of office equipment (e.g., printers, phones, conference room technology).
Assist in IT infrastructure projects.
Support device setup and distribution for new hires.
Support new hire onboarding logistics, including workspace and device setup, supplies, and welcome materials.
Maintain scheduling and coordination of in-office meeting requests for DC and Oakland offices.
Respond to basic operational requests submitted through the Operations email line.
Assist with coordinating travel bookings and logistics as needed.

Benefits

37.5-hour work week to support work-life balance
100% employer-paid medical, dental, and vision coverage (80% for eligible dependents)
Disability and life insurance for added security
Flexible Spending Account (FSA) for healthcare and dependent care
401(k) retirement plan with company match
Generous paid time off, including:
25 vacation days to start
15 paid holidays
20 sick days
3 floating holidays
Summer Fridays (the last two Fridays in July and all Fridays in August)
Winter break (office closed between Christmas and New Year’s)
Parental leave, sabbatical options, and more
Professional development and IT stipend
Education reimbursement and Employee Assistance Program (EAP)