Systems Integrator

Arcfield•Herndon, VA

About The Position

The Systems Integrator (SI) will support the Sponsor by performing non-staff aspects of an Executive Officer role. The SI will provide coordination and operational support in collaboration with the Sponsor’s Front Office. Responsibilities include, but are not limited to, the following: Provide systems integration support for the Sponsor to include integrated portfolio support of projects, programs, and technologies. Provide support to the Sponsor's governance and management processes, including the management of technical and executive program analysis, reporting, and coordination. Assess technical plans, guide implementation and coordinate required Community- and Sponsor-wide activities, and define program phases, sequencing, and required deliverables for the Sponsor's systems. Work with the division-level Project Managers to plan and coordinate program management process activities and recommend streamlined and efficient business processes, to include developing standard operating procedures and associated documentation. Create and coordinate processes facilitated by a formalized set of principles, policies, and decision-making structures. Monitor and help facilitate responses to Corporate Action Tasking. Define and capture requirements by interacting with stakeholders and conducting independent research and analysis of information in preparation for meetings; gather information from personnel within the supported principal's organization or appropriate external stakeholders to provide background information the principal will require for meetings and other engagements. Follow up to ensure materials are ready for review in advance of the meeting. Format, proofread, and edit correspondence and other documents to ensure clarity, accuracy, grammar, and conformance with Sponsor guidance. Route correspondence and track status through completion. Design and maintain documentation management tools and program websites. Manage and monitor check-in/check-out of all personnel in the division. Update and maintain phone directories, key contacts, email groups, shared drives, and database access, as well as account ownership. Prepare for and facilitate group and division Program Management Reviews (PMRs). Oversee calendars and coordinate stakeholder meetings for leadership. Manage supply orders and support coordination activities. Manage travel planning and arrangements for Sponsor government staff including creating and coordinating travel cables, and processing funding reimbursements. Collaborate with senior Project Managers on project integration needs and assist with any programmatic needs.

Requirements

Must possess and be able to maintain TS/SCI clearance with Polygraph.
A degree (or equivalent experience) in Computer Science, Information Systems, Engineering, Business, or a scientific or technical discipline.
BS 10-12, MS 8-10, PhD 5-7
Ability to fully coordinate project schedules.
Ability to coordinate program management process activities such as Program Reviews and Control Gate Reviews, including scheduling meetings and preparation of briefings and presentations.
Ability to assist in the preparation of management plans and reports.
Ability to maintain correspondence, suspense files, records, reports, and operating procedures, and to compose internal memorandums and correspondence.
Ability to compose technical documents including user manuals, training materials, installation guides, proposals, and reports.
Ability to fully perform tasks requiring the collection, compilation, evaluation, and publication of information and statistical data.
Demonstrated experience engaging with and supporting executive-level leadership.
Ability to design and/or modify comprehensive briefing packages with data and information that will resonate with senior leadership.
Working knowledge of Sponsor and external stakeholder processes, policies, procedures, and internal support systems and databases.
Self-starter with an enterprise-level, holistic approach to workload and tasks.
Ability to communicate clearly and concisely to convey complex technical and administrative information in a well-organized, logical, credible, and professional manner appropriate to the audience and context.
Critical thinking skills sufficient to make sound and timely recommendations and/or decisions in unique situations, considering alternate actions.
Ability to assist in identifying and tracking action items; monitor ongoing projects and initiatives; coordinate project schedules; and capture meeting minutes, resolve roadblocks, and deliver results in a timely manner or recommend the most appropriate course of action.
Extensive working knowledge of Microsoft Office Suite applications and other tools in order to format and adapt submitted correspondence.

Nice To Haves

Ability to work in a dynamic and challenging environment
Ability to coordinate with engineers, systems analysts, programmers, technicians, scientists, and top-level managers in the planning and coordination of programs
Ability to apply critical thinking to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems

Responsibilities

Provide systems integration support for the Sponsor to include integrated portfolio support of projects, programs, and technologies.
Provide support to the Sponsor's governance and management processes, including the management of technical and executive program analysis, reporting, and coordination.
Assess technical plans, guide implementation and coordinate required Community- and Sponsor-wide activities, and define program phases, sequencing, and required deliverables for the Sponsor's systems.
Work with the division-level Project Managers to plan and coordinate program management process activities and recommend streamlined and efficient business processes, to include developing standard operating procedures and associated documentation.
Create and coordinate processes facilitated by a formalized set of principles, policies, and decision-making structures.
Monitor and help facilitate responses to Corporate Action Tasking.
Define and capture requirements by interacting with stakeholders and conducting independent research and analysis of information in preparation for meetings; gather information from personnel within the supported principal's organization or appropriate external stakeholders to provide background information the principal will require for meetings and other engagements. Follow up to ensure materials are ready for review in advance of the meeting.
Format, proofread, and edit correspondence and other documents to ensure clarity, accuracy, grammar, and conformance with Sponsor guidance. Route correspondence and track status through completion.
Design and maintain documentation management tools and program websites.
Manage and monitor check-in/check-out of all personnel in the division. Update and maintain phone directories, key contacts, email groups, shared drives, and database access, as well as account ownership.
Prepare for and facilitate group and division Program Management Reviews (PMRs).
Oversee calendars and coordinate stakeholder meetings for leadership.
Manage supply orders and support coordination activities.
Manage travel planning and arrangements for Sponsor government staff including creating and coordinating travel cables, and processing funding reimbursements.
Collaborate with senior Project Managers on project integration needs and assist with any programmatic needs.