Talent Acquisition Coordinator/Concierge (Contract)
About The Position
This position is a contractor role. If selected, you will be employed through an agency. Essential Duties and Responsibilities:Greet, escort, and host onsite interviewsMay coordinate lunch, refreshments, and IT setup for virtual needsProvides excellent and high level in person customer serviceManages candidate’s interview schedulingVerifies details of job in SmartRecruitersCreates offer letters and obtains required approvals through the SmartRecruiters applicant tracking systemInitiate pre-hire on-boarding for new employeesMay assist in the new hire orientation processEnters data into automated systems and audits data entryVerifies completeness and accuracy of documentsMaintains filesProvides information to employees and candidatesAssists in complex administrative processesMay prepare special reports for managementParticipates in project teams as assignedMay coordinate candidate’s interview travelIdeate on creative solutions for challenges
Requirements
- Strong understanding of administrative operations in Staffing/HR
- Must be very detail-oriented and have a strong ability to multi-task
- Excellent oral and written communication skills
- Proficient at using a PC; highly proficient in the use of MS Word, Excel, and PowerPoint
- Must be proficient calendaring in Outlook and using Intranet/Internet
- Must have experience utilizing an applicant tracking system (ATS).
- Able to read, analyze, and interpret company policies and guidelines
- Able to effectively present information and respond to questions from managers and employees
- Able to interact and communicate effectively with employees, candidates, vendors, contractors, and management in a professional manner
- Ability to work in a fast-paced environment
- Aware that governmental employment laws and regulations exist which govern work hours, working conditions, wages, benefits, record keeping, hiring, promotion and termination practices
- Strong interpersonal skills with ability to maintain confidentiality, conduct business in ethical manner, present a credible image and accept and follow direction
- Strong experience drafting business correspondence
- Strong organizational skills and attention to detail is an absolute must
- Strong problem solving and critical thinking skills
Nice To Haves
- Experience with SmartRecruiters a plus
Responsibilities
- Greet, escort, and host onsite interviews
- Coordinate lunch, refreshments, and IT setup for virtual needs
- Provide excellent and high level in person customer service
- Manage candidate’s interview scheduling
- Verify details of job in SmartRecruiters
- Create offer letters and obtain required approvals through the SmartRecruiters applicant tracking system
- Initiate pre-hire on-boarding for new employees
- Assist in the new hire orientation process
- Enter data into automated systems and audits data entry
- Verify completeness and accuracy of documents
- Maintain files
- Provide information to employees and candidates
- Assist in complex administrative processes
- Prepare special reports for management
- Participate in project teams as assigned
- Coordinate candidate’s interview travel
- Ideate on creative solutions for challenges
Benefits
- paid vacation time
- paid sick leave
- medical/dental/vision insurance
- life, accident and disability insurance
- tax-advantaged flexible spending and health savings accounts
- employee assistance program
- other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity
- tuition reimbursement
- transit
- the Applause Program
- employee stock purchase plan
- the WD Savings 401(k) Plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1-10 employees
