Talent Mobilization Program Coordinator

Constellation Institute•Berkeley, CA

13d•$105,000 - $133,000•Onsite

About The Position

About Constellation Constellation is an independent research center that brings together people throughout the AI safety ecosystem to accelerate insight, research, and talent through better cooperation. Unlike a conference or summit, Constellation operates continuously, in the form of a physical workspace as well as conference-style talks, workshops, and training bootcamps. Continuous operation allows for relationships and conversations to develop over time, meaningfully fostering trust, collaboration, and shared insight. It also makes Constellation a natural field-building hub by rapidly inspiring, orienting, and connecting people who are newer to the field. Based in Berkeley, CA, our shared workspace hosts over 200 people per week across dozens of AI safety organizations in nonprofits, academia, industry, and government. Hundreds of other researchers spend time at Constellation for shorter visits each year. We believe this is the strongest and highest-output network of AI safety researchers in the world; dozens of participants in past Constellation programs have gone on to safety-focused roles at companies such as METR, Redwood Research, Anthropic, Google DeepMind, OpenAI, and the US and UK Safety Institutes. About this role As Program Coordinator on the Mobilization team, you'll develop deep understanding of how people enter and grow within the AI safety ecosystem — through employment, advisory roles, contractor arrangements, incubation, and more — and help design and deliver the programs that support those pathways. You'll gather insights from candidates and participants, identify where people get stuck or where opportunities are underutilized, and work with the team to improve how we match people to the right opportunities at the right moment. This role is perfect for someone energized by the talent and career development space, genuinely curious about what makes career transitions succeed, and excited to build foundational program management skills while contributing directly to the AI safety talent pipeline.

Requirements

Are organized and detail-oriented; you close loops, track follow-ups, and don't let things fall through the cracks
Communicate clearly and warmly with a wide range of people, from early-career fellows to senior researchers
Are eager to learn in a fast-moving, mission-driven environment and ask good questions when uncertain
Have a genuine service mindset; you're naturally curious about what people need and motivated to help
Are energized by the prospect of building something from scratch in a field that's still taking shape
Think AI might have transformative effects in the coming years and want to help build the infrastructure to navigate that wel l

Nice To Haves

Background in program coordination, nonprofit operations, or community management
Familiarity with tools like Airtable, Asana, or similar
Exposure to the AI safety or EA communities

Responsibilities

Own the fellow-facing experience across fellowship cycles, serving as the primary point of contact and ensuring participants feel supported at every stage.
Conduct regular check-ins and gather structured feedback to understand what's working and where fellows experience friction.
Identify patterns and make recommendations to the Program Manager for experience improvements.
Design and iterate on onboarding flows, communications, and key touchpoints based on what you learn.
Serve as a reliable point of contact for fellows and program participants, responding to questions, keeping people informed, and ensuring they feel supported through key moments.
Help coordinate events and convenings, owning logistics and contributing to preparation.
Maintain operational systems that keep programs running including databases, workflows, and tracking tools (e.g., Airtable, Asana).
Support data entry, reporting, and process documentation under the guidance of senior staff.
Assist with gathering and synthesizing feedback from fellows and participants.
Help document findings and surface patterns to the Program Manager(s) for action.