Technical Services Administrative Assistant

Levi Strauss & Co.•Henderson, NV

About The Position

JOB SUMMARY: Develop, track, and ensure timelines of all departmental project plans. Provide detail reports for all departmental spending activity. REPORTS TO: TECHNICAL SERVICES MANAGER ESSENTIAL RESPONSIBILITIES: Strong P.C. Skills (Knowledge and application of MS Word, Excel, Access, MS Project, and MP2 Computerized Maintenance Management System) Ability to build data bases from scratch, edit and modify existing data bases and link data base information to spreadsheets in “Excel”; build graphs and interpret data Coordinate and communicate all projects within the department and external to the department Ensure adequate resources are in place to ensure completion dates are maintained Track all projects, ensure tasks/milestones are completed on time and keep all stakeholders appraised of project status Receive and evaluate bids from contractors and vendors. Track and manage capital budgets, providing weekly reports to stakeholders Audit General Ledger activity and reconcile to committed spending reports Typing of letters, memos, EPA’s, reports and meeting minutes Prepare and distribute daily and monthly production logs, spreadsheets and reports for internal and external company personnel Maintain department /facility files, records and correspondence Track, process and order area supplies Code and process all supply invoices Track and log all non-labor purchases Track all labor and provide weekly reports to stakeholders Input, track and make recommendations for improvement for customer feedback forms Assist with budgetary planning Assist in compiling data and type annual labor and non-labor budgets for facility personnel Type and distribute confidential data Compose and type business correspondence Substantial telephone transactions Process temp agency invoices if applicable TECHNICAL SERVICES ADMINISTRATIVE ASSISTANT MARGINAL RESPONSIBILITIES: Perform other work area functions as needed to accommodate changing workload priorities COMPREHENSIVE REQUIREMENTS: Must maintain a high degree of business confidentiality Former experience in managing and coordinating projects 2 years demonstrated experience in word processing and spreadsheets (Word, Windows, and Excel) Type 50 W.P.M. with less than 10% errors Excellent accounting skills to include understanding of capital vs. expense, depreciation, credits and debits Ability to manage multiple projects at once Ability to work with a diverse group of people within a team atmosphere Strong written and verbal communication skills Financial skills (familiarity with corporate accounting methods, account coding, committed funds, float, general ledger activity, reconciliation, etc.) Ability to work with little supervision Strong time management skills Strong analytical skills EDUCATION: Associate's degree in business or equivalent work experience A minimum of 3 years secretarial experience TECHNICAL: Demonstrated.MS Project skills (Minimum of 2 years experience with Microsoft Project, including resource leveling and special reports) Strong PC application skills Operation of (RF) handheld scanner and P.C. PHYSICAL REQUIREMENTS: Acceptable vision to perform job functions Mobility necessary to work all levels of building Maintain control of moving equipment at all times COMPETENCIES: Maintain established efficiency and accuracy requirements Follow all safety rules and requirements Follow LS&CO. Policies and Procedures Maintain facility housekeeping standards Ability to read and write in English Strong Number recognition and correlation Be alert to, watch for, and immediately report all carton jams and mechanical equipment failures EOE M/F/Disability/Vets LOCATION Henderson, NV, USA FULL TIME/PART TIME Full time FILL DATE This position is expected to be filled by 06/01/2026. Current LS&Co Employees, apply via your Workday account. Our common thread: We're originals. From day one, we've been doing it our way — creating our own drumbeat and building something that's different from the rest. That's why we're looking for people who are excited about finding their career fit and transforming the future. Because at Levi Strauss & Co., you can do what you love while staying true to who you are.

Requirements

Must maintain a high degree of business confidentiality
Former experience in managing and coordinating projects
2 years demonstrated experience in word processing and spreadsheets (Word, Windows, and Excel)
Type 50 W.P.M. with less than 10% errors
Excellent accounting skills to include understanding of capital vs. expense, depreciation, credits and debits
Ability to manage multiple projects at once
Ability to work with a diverse group of people within a team atmosphere
Strong written and verbal communication skills
Financial skills (familiarity with corporate accounting methods, account coding, committed funds, float, general ledger activity, reconciliation, etc.)
Ability to work with little supervision
Strong time management skills
Strong analytical skills
Associate's degree in business or equivalent work experience
A minimum of 3 years secretarial experience
Demonstrated.MS Project skills (Minimum of 2 years experience with Microsoft Project, including resource leveling and special reports)
Strong PC application skills
Operation of (RF) handheld scanner and P.C.
Acceptable vision to perform job functions
Mobility necessary to work all levels of building
Maintain control of moving equipment at all times
Maintain established efficiency and accuracy requirements
Follow all safety rules and requirements
Follow LS&CO. Policies and Procedures
Maintain facility housekeeping standards
Ability to read and write in English
Strong Number recognition and correlation
Be alert to, watch for, and immediately report all carton jams and mechanical equipment failures

Responsibilities

Develop, track, and ensure timelines of all departmental project plans.
Provide detail reports for all departmental spending activity.
Strong P.C. Skills (Knowledge and application of MS Word, Excel, Access, MS Project, and MP2 Computerized Maintenance Management System)
Ability to build data bases from scratch, edit and modify existing data bases and link data base information to spreadsheets in “Excel”; build graphs and interpret data
Coordinate and communicate all projects within the department and external to the department
Ensure adequate resources are in place to ensure completion dates are maintained
Track all projects, ensure tasks/milestones are completed on time and keep all stakeholders appraised of project status
Receive and evaluate bids from contractors and vendors.
Track and manage capital budgets, providing weekly reports to stakeholders
Audit General Ledger activity and reconcile to committed spending reports
Typing of letters, memos, EPA’s, reports and meeting minutes
Prepare and distribute daily and monthly production logs, spreadsheets and reports for internal and external company personnel
Maintain department /facility files, records and correspondence
Track, process and order area supplies
Code and process all supply invoices
Track and log all non-labor purchases
Track all labor and provide weekly reports to stakeholders
Input, track and make recommendations for improvement for customer feedback forms
Assist with budgetary planning
Assist in compiling data and type annual labor and non-labor budgets for facility personnel
Type and distribute confidential data
Compose and type business correspondence
Substantial telephone transactions
Process temp agency invoices if applicable
Perform other work area functions as needed to accommodate changing workload priorities