Technology & Corporate Environment Coordinator

Vista Global•Columbus, OH

About The Position

The Technology & Corporate Environment Coordinator - US is responsible for coordinating corporate environment operations and technology-adjacent facility services across U.S. locations, with primary support based in Columbus, Ohio. This role serves as the crucial point of coordination for vendors, preventative maintenance, office moves, compliance initiatives, and infrastructure-related projects. This position blends workspace coordination with technology collaboration, ensuring safe, compliant, and operationally efficient work environments. The coordinator partners closely with IT Support and local site teams to deliver consistent service standards across all U.S. locations. Strong ownership, accountability, cross-functional collaboration, and a continuous improvement mindset are essential. The role requires a cost-conscious approach and an initiative-taking focus on process optimization, service quality, and waste reduction.

Requirements

Bachelor’s degree in Workspace Management, Business Administration, Operations, or related field; or equivalent professional experience.
2–5 years of experience in workspace coordination, vendor management, operations, or similar roles.
Excellent organizational and documentation abilities.
Demonstrated ownership and accountability.
Strong cross-department collaboration skills, particularly with IT teams.
Cost-conscious mindset with focus on continuous improvement.
Ability to manage multiple priorities across locations simultaneously.
Professional communication skills with both technical and non-technical stakeholders.

Responsibilities

Corporate Environment & Vendor Management Coordinate vendors including HVAC, electrical, plumbing, pest control, furniture, and office moves.
Negotiate vendor contracts and manage service agreements to ensure cost efficiency and service quality.
Approve vendor invoices and validate services rendered.
Advise on department’s budget planning and cost control initiatives.
Evaluate vendors and identify opportunities for improved service and reduce operational waste.
Preventative Maintenance & Work Order Management Develop and maintain preventative maintenance schedules across all U.S. locations.
Manage and document work orders and service requests.
Ensure timely completion of installations, repairs, and facility modifications.
Maintain accurate records of inspections, compliance documentation, and vendor agreements.
Safety & Compliance Ensure OSHA compliance across supported U.S. locations.
Coordinate fire suppression inspections and required certifications.
Support safety drill coordination as needed.
Assist with badging administration in partnership with Front Desk operations.
Space Planning & Office Operations Coordinate office moves, seating layouts, and workspace adjustments.
Manage furniture procurement and installation.
Provide limited conference room AV coordination support.
Assist with parking coordination in collaboration with Front Desk.
Process & Quality Assurance Ensure adherence to established project management processes and methodologies.
Contribute to continuous improvement efforts by suggesting enhancements, tools, and workflows.
Support project closure activities, lessons learned, documentation reviews, and success analysis.
Technology Collaboration & Infrastructure Coordination Partner with IT teams on server room coordination, UPS systems, cabling, and infrastructure-related initiatives.
Manage low-voltage vendors for installations and upgrades.
Support limited IT-related operational responsibilities as time permits without compromising primary corporate environment duties.
Emergency Response & Escalation Serve as a point of coordination for workspace-related emergencies.
Participate in an on-call rotation for true emergencies requiring after-hours coordination.
Continuous Improvement Drive documentation standards and operational process improvements.
Identify cost-saving opportunities and eliminate inefficiencies.
Promote accountability and ownership across all supported locations.
Continuously evaluate service delivery models to improve effectiveness and efficiency.