Insomniac - Temp Legal Coordinator
About The Position
Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority. Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. Insomniac Events is seeking an experienced and enthusiastic Temporary Legal Coordinator to support the legal division for 4 months. This role reports to the VP, Business & Legal Affairs. This position is full time in office and on site at various events as needed.
Requirements
- Bachelor’s degree in a related field
- 2+ years of experience, preferably in music and/or entertainment industries
- Subject matter expertise with and a deep and broad understanding of the entertainment and live events landscape
- Proven ability to work independently while effectively supporting and collaborating with cross-functional teams
- Strong analytical skills and a solutions-oriented approach to addressing challenges
- Practical and sound judgment even in ambiguous situations
- Proficient user of Microsoft suite
- Must have clean criminal and driving record, valid driver’s license, passport, and car insurance
- Team player, problem solver, adapter
- Proficient user in Microsoft Office products
Responsibilities
- Coordinate and update lists of vendors across all festivals and concerts and provide the legal department with continuing lists of vendor contracts to draft
- Gather and update lists of performing artists across all festivals, concerts, and clubs
- Track vendor agreement statuses and follow up with vendors for (i) signed agreements, and (ii) certificates of insurance
- Review vendor certificates of insurance to ensure that they (i) comply with legal department/agreement requirements, and (ii) that the coverage dates are current for the respective show being contracted
- Track artist agreement statuses and follow up with agency teams for signed agreements and certificates of insurance that are current for the respective show being contracted.
- Send out TULIP applications for artists without current coverage and ensure that they apply and pay for coverage before shows
- Review returned signed agreements and note to the legal department any changes between it and the original agreement sent over
- Track all other relevant agreements, including without limitation co-promotion agreements, sponsorship agreements, and venue agreements, and follow up for and ensure agreement compliance with their corresponding third-party certificates of insurance
- Organize all returned agreements (including artist performance agreements and their corresponding tax documents) into the legal department's contract storage system
- Submit completed artist performance agreements and tax documents to club’s accountant for timely payment, as well as submitting late-returned festival and concert artist performance agreements and tax documents to Insomniac accounting for payment
- Support discovery and document collection in connection with litigation
- Review art installation agreements
- Review hotel agreement templates and partner with the Vibee team on the legal side of travel packages
- Provide support in onboarding members of the team both directly and partnering teams
- Other special projects and tasks as assigned as needed
- Some travel may be required (economy)
Benefits
- generous vacation
- healthcare
- retirement benefits
- student loan repayment
- tuition reimbursement
- six months of paid caregiver leave for new parents including fostering
- perks like Roadie Babies helping new parents care for their babies on work trips
- access to free live events through our exclusive employee ticketing program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
