Temporary Compliance Coordinator

Flagship Facility Services, Inc. • Southlake, TX

1d • $22 • Onsite

About The Position

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. 22.00 per hour Job Summary The Temporary Insurance Compliance Coordinator is responsible for supporting the organization’s risk management and vendor compliance efforts by tracking, collecting, and maintaining Certificates of Insurance (COIs) for vendors, suppliers, and subcontractors. This role ensures that COIs have been collected for all third-party service providers as well as accurate contact information. The position requires strong organizational skills, attention to detail, and the ability to communicate professionally with internal stakeholders and external vendors. Job Description Key Responsibilities Vendor/Supplier/Subcontractor COI Tracking Request, collect, and maintain current Certificates of Insurance from vendors, suppliers, and subcontractors. Maintain accurate records of vendor insurance documentation in tracking systems or databases. Communication Contact vendors/suppliers/subcontractors via email and phone to request required insurance documentation. Update vendors/suppliers/subcontractor contact information in database. Internal Coordination Work closely with Risk Management, Legal, and Procurement teams to confirm insurance requirements for contracts. Respond to internal inquiries regarding vendor insurance compliance status. Assist with reporting on vendor insurance compliance metrics. Documentation & Reporting Update tracking spreadsheets, compliance systems, or vendor management platforms. Prepare status reports on outstanding and completed COI requests. Qualifications Education & Experience High school diploma or equivalent required; associate or bachelor’s degree preferred. Prior experience in administrative support, vendor management, insurance, procurement, or compliance preferred. Experience working with Certificates of Insurance or insurance terminology is a plus but not required. Skills & Competencies Strong attention to detail and organizational skills. Excellent written and verbal communication abilities. Ability to manage multiple follow-ups and deadlines. Proficiency in Microsoft Office (Excel, Outlook, Word). Ability to work independently and maintain accurate records. Preferred Knowledge (Not Required) Basic understanding of insurance types such as: General Liability Workers’ Compensation Auto Liability Professional Liability Familiarity with vendor management or compliance tracking systems. Work Environment Primarily office administrative work. Minimal physical demands. Key Performance Expectations Success in this role will be measured by: Timely collection of vendor COIs Accuracy of compliance tracking records Reduction of expired or missing vendor insurance documentation Responsiveness to internal and external communications Position Duration This is a temporary position intended to support short-term vendor insurance compliance initiatives. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Work Authorization Authorized to work in the U.S. Equal Employment Opportunity Employer Flagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Americans with Disabilities Act Under the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! We started with a simple idea—to deliver a higher standard of customer service. The way we deliver facilities services has evolved over the past 30 years – along with technology and our clients’ needs. Our core fundamental is unchanged: From the CEO to the front-line workers, every Flagship employee works together to build long-term relationships with our clients by doing whatever they need to do to get the job done. Flagship CPRA Applicant Notice And Privacy Policy_.pdf (English) Flagship CPRA Applicant Notice And Privacy Policy -Español 2 (Spanish)

Requirements

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Prior experience in administrative support, vendor management, insurance, procurement, or compliance preferred.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple follow-ups and deadlines.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Ability to work independently and maintain accurate records.

Nice To Haves

• Experience working with Certificates of Insurance or insurance terminology is a plus but not required.
• Basic understanding of insurance types such as: General Liability Workers’ Compensation Auto Liability Professional Liability
• Familiarity with vendor management or compliance tracking systems.

Responsibilities

• Request, collect, and maintain current Certificates of Insurance from vendors, suppliers, and subcontractors.
• Maintain accurate records of vendor insurance documentation in tracking systems or databases.
• Contact vendors/suppliers/subcontractors via email and phone to request required insurance documentation.
• Update vendors/suppliers/subcontractor contact information in database.
• Work closely with Risk Management, Legal, and Procurement teams to confirm insurance requirements for contracts.
• Respond to internal inquiries regarding vendor insurance compliance status.
• Assist with reporting on vendor insurance compliance metrics.
• Update tracking spreadsheets, compliance systems, or vendor management platforms.
• Prepare status reports on outstanding and completed COI requests.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED