Temporary Program Coordinator - Computer Science - (UTEMPS)

University of Texas at Austin

3d • $25

About The Position

The Program Coordinator supports the Department of Computer Sciences student affairs initiatives by providing administrative and operational support to both the student organizations program and the academic affairs team. In collaboration with the Senior Student Program Coordinator, this role serves as a primary point of contact for student organization leaders, serving as a resource on policies, procedures, and administrative processes.

Requirements

• Bachelors degree, one year of Administrative Assistant or Administrative Support experience, or high school graduation or GED plus five years of clerical experience.
• Proficient in MS Word and Excel.
• Proficiency in examining, organizing, and reporting information in an accurate manner.
• Attention to detail and accuracy.
• Ability to understand and follow complex written and oral instructions.
• Excellent interpersonal, communication, organizational, and writing skills.
• Experience providing support in a customer service environment with excellent customer service skills.
• High level of professionalism.
• Ability to prioritize responsibilities and manage multiple concurrent projects.
• Experience coordinating or administering a program.
• An equivalent combination of relevant education and experience may be substituted as appropriate.

Nice To Haves

• Bachelor's degree and three years of experience with clerical functions.
• Proven problem-solving skills.
• Demonstrated use of initiative and judgment.
• Ability to work independently and as part of a team.
• Experience working with the University of Texas at Austin policies and procedures.
• Knowledge of UT Mainframe, Adobe Acrobat, DocuSign, Canvas, and UTBox.

Responsibilities

• Program Support: Work directly with student organization leaders to coordinate event logistics and operational planning, including vendor and procurement support and financial oversight by tracking expenditures.
• Scholarship Support: Work directly with CS Academics Staff to help prepare general scholarship application materials and support stewardship efforts. Support academic programs, such as summer academies and academic advising in an administrative capacity, including logistical and communications support.
• Administrative Support: Assist with accounting operations by preparing and submitting invoices, reimbursement requests, and required administrative documentation (e.g., Official Occasion Expense Forms). Communicate with vendors to ensure timely processing and payment of invoices. Assist in undergraduate travel arrangements and coordination.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level