Temporary Public Records Specialist

Maricopa County • Phoenix, AZ

3d • $21 - $33 • Hybrid

About The Position

Are you passionate about fostering transparency and ensuring public information is accessible? The Information Governance Department of Maricopa County is seeking a highly motivated, organized, and detail-oriented individual to fill the Temporary Public Records Specialist position. As a key member of our team, you will play a pivotal role in receiving, managing, organizing, responding, and facilitating the retrieval of public records, contributing to the foundation of accountable and responsible government. This role offers a unique opportunity to contribute to the enhancement of public records practices within our organization.

Requirements

• One year of proven experience in public records management, responding to public records requests, or a similar role
• Bachelor’s degree in public administration, Information Management, or a related field
• Related postgraduate degrees and/or professional-level-related experiences may substitute for education or experience on a year-for-year basis
• Must possess or have the ability to obtain a valid Arizona driver’s license by the time of hire

Nice To Haves

• Advanced proficiency with Microsoft Office (Word, Excel, Outlook)
• Experience in public records processing in accordance with AZ State Statutes
• Strong organizational and analytical skills with exceptional attention to detail
• Experience in researching and retrieving records in OnBase or other records management software
• Excellent written and verbal communication skills and the ability to collaborate across departments

Responsibilities

• Receive and process public record requests in a timely manner
• Review the requested documents to determine applicability and relevance to the request
• Collaborate with different departments to gather, organize, and maintain accurate records
• Ensure compliance with state and federal regulations regarding public records, including retention schedules and confidentiality requirements
• Communicate with departmental representatives to ensure the availability of requested records
• Maintain an up-to-date and organized electronic database of public record requests
• Implement and utilize records management software to enhance efficiency
• Stay informed about changes in laws and regulations related to public records
• Ensure that public records practices align with legal requirements and standards
• Assist with providing training sessions to staff on public records management best practices
• Advise executive staff on high-profile issues related to public records requests

Benefits

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance , with hybrid and alternative work schedule options
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center, Maricopa County Kids Club , dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1

What This Job Offers

• Career Level: Entry Level