UNIV - Temporary Scanning Assistant - Pediatrics: Office of the Chair

Medical University of South Carolina•Charleston, SC

2d•Onsite

About The Position

Provide in-person administrative support to assist with scanning and archiving files. These files may be highly confidential in nature and need to be filed correctly and appropriately. Work with a variety of variety of areas and people. Must be able to do basic manipulation of scanned files in Adobe (rotating pages, re-ordering and removing etc.) MUSC Minimum Training and Experience Requirements: A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

Requirements

A high school diploma and two years work experience that is directly related to the area of employment.
A bachelor's degree may be substituted for the related work experience.
Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification.
Some positions require eligibility for bonding.

Responsibilities

Scanning and Digitizing Files – 30%
Operate scanners to convert physical documents into digital format and ensure files are scanned completely and clearly with proper naming conventions.
Organizing and Preparing Records for Scanning – 25%
Sort, review, and prepare physical files for scanning. Remove staples, separate documents, and arrange for optimal scanning.
Document Editing and Quality Control – 20%
Use Adobe Acrobat to manipulate scanned files (e.g., rotate, delete blank pages, reorder). Review scanned files for accuracy and completeness before archiving.
Filing and Archiving Digital Files – 15%
Save and organize scanned files into appropriate folders or archiving systems. Ensure secure storage of files in accordance with departmental protocols.
Cross-Departmental Communication and Support – 10%
Coordinate with team members and departments to clarify document handling needs. Maintain positive and professional interactions with staff.