Temporary Student Program Coordinator

Phillips Academy•Andover, MA

10h•$25 - $28

About The Position

The Student Activities Coordinator is responsible for execution of campus life events, student communications, and administrative support within the Student Activities Office. This role requires a high degree of reliability, graphic design proficiency, and the ability to manage complex logistics under strict deadlines. The coordinator serves as a primary point of contact for students, faculty chaperones, and external vendors. This will be a temporary position, with the estimated end date of academic year 2026. The last day is estimated to be 6/5/2026.

Requirements

Proficiency in Adobe Photoshop or professional graphic design software; comfort operating AV/Sound equipment.
Exceptional organizational skills and the ability to manage "moving parts" (vendors, chaperones, and teenagers) simultaneously.
Ability to work a non-traditional schedule including Friday and Saturday nights.
Strong interpersonal skills to manage "high-stakes" interactions with upset students or parents regarding event details.

Nice To Haves

Experience working with high school students strongly desired

Responsibilities

Weekly "Weekender" Flyer: Source, verify, and design the weekly campus events flyer using Photoshop (or equivalent).
Proactively communicate with departments for event submissions to ensure the flyer is distributed to the student body and posted to parents on schedule.
Ensure all digital and print communications are professional, accurate, and reflect the school's standards.
Weekend Coverage: Provide on-site supervision on Friday and Saturday evening events (typically 8:00 PM – 11:30 PM, with earlier starts as required).
Meet external vendors upon arrival to provide guidance on campus and oversee setup.
Operate and troubleshoot sound systems and projection systems for chaperones and student groups.
On-Campus Presence: Support event execution and assist with student loading for off-campus excursions.
Maintain office hours to assist students with questions and concerns, ensuring the office remains open during Director absences (teaching, interviews, or faculty meetings).
Source and purchase supplies for upcoming events.
Collaborate with the Student Activities team to plan future student programming.
Prom Coordination (Spring Term): Manage the high-intensity logistics of Senior Prom, including ticket sales, meal choices, table assignments, and bus rosters for 300+ students.
Yearbook Distribution (May): Oversee the sales and distribution of approximately 500 yearbooks, including meticulous record-keeping of pre-orders.