Sr. Specialist - Terminal Scheduler

Energy Transfer•Newtown Square, PA

About The Position

Terminal Scheduler – Job Responsibilities · Directly responsible for scheduling the receipt and delivery of petroleum products and NGLs into and out of terminals via pipelines, marine docks, railcars, and truck racks. · Maintain and update scheduling tools to track customer movements, throughput, and inventories. · Receive and process customer nominations by the 15th of each month for the following month’s business via Transport4 and email. · Review nominations to ensure terminals can safely operate within established supply, demand, and capacity parameters. · Compare inbound supply and outbound demand to project inventories up to 45 days in advance. Pipeline Scheduling · Review and approve pipeline nominations to ensure they do not exceed third-party pipeline or internal tank farm capacity. · Coordinate with third-party pipeline operators to confirm valid nominations and allocate line capacity when required. · Balance inbound and outbound volumes to maintain safe and optimal inventory levels. Marine Dock Scheduling and Vessel Vetting · Review and approve dock nominations to ensure they do not exceed available dock capacity. · Allocate dock capacity using existing contracts and historical throughputs when necessary. · Coordinate vessel vetting with the Marine Tech Department to ensure vessels are approved for safe operation at the docks. · Enter and manage vessel data in the web-based vetting application and follow up with Marine Tech and customers as needed. Railcar Scheduling · Review and approve monthly railcar nominations to ensure compliance with contractual requirements and available capacity. · Coordinate with Operations and Business Development on updated rail nominations. · Allocate rail capacity as needed using historical throughput data and contractual limits. · Communicate daily schedules to support efficient loading, unloading, placement, and switching operations. · Serve as either the primary or secondary point of contact for railcar selection and placement, depending on terminal. · Utilize Kaleris, Norfolk Southern, CSX, and Conrail systems, along with internal spreadsheets, to track and schedule rail movements. Truck Rack Scheduling · Review and approve monthly truck rack nominations to ensure outbound demand aligns with inbound supply. · Monitor 45-day inventory projections to prevent customer runouts or excessive inventory levels and work with customers to revise plans as needed. · Analyze total truck demand and allocate rack capacity when necessary to avoid congestion, delays, or unratable demand. Daily Scheduling and Reporting · Continuously update daily schedules to reflect real-time movements and inventory projections. · Utilize scheduling and inventory systems including Transport4, TerminalSmart, Toptech, and internal spreadsheets. · Issue daily schedule and utilization reports to operations, customers, third-party inspectors, accounting, and business development. Inventory Management · Perform daily inventory tracking for fungible rack customers to ensure operations remain within agreed-upon parameters and prevent terminal runouts or overfills. · Utilize standardized inventory tracking formats across terminals to streamline processes. · Review and update fungible rack space allocations monthly in coordination with business development to optimize rack utilization. · Track leased storage customer inventories daily to ensure compliance with contractual requirements. Cross-Functional Coordination and Business Support · Maintain frequent verbal and written communication with operations, business development, quality, accounting, and customers to ensure alignment and prevent conflicts. · Support business growth initiatives by identifying new transportation options, operational efficiencies, and capacity expansion opportunities. · Serve as the primary coordinator for seasonal RVP gasoline conversions, working months in advance with operations, business development, quality, and customers. · Develop advanced schedules to support tank rolling, stripping, and preparation for seasonal product changes. Availability · Available on call 24/7 to resolve scheduling conflicts, operational disruptions, and inventory issues. Prior Experience · Education: Bachelor's degree or equivalent work experience · Work Experience: 5-8 years of relevant experience. 2+ in industry preferred.

Requirements

Bachelor's degree or equivalent work experience
5-8 years of relevant experience

Nice To Haves

2+ in industry preferred.

Responsibilities

Directly responsible for scheduling the receipt and delivery of petroleum products and NGLs into and out of terminals via pipelines, marine docks, railcars, and truck racks.
Maintain and update scheduling tools to track customer movements, throughput, and inventories.
Receive and process customer nominations by the 15th of each month for the following month’s business via Transport4 and email.
Review nominations to ensure terminals can safely operate within established supply, demand, and capacity parameters.
Compare inbound supply and outbound demand to project inventories up to 45 days in advance.
Review and approve pipeline nominations to ensure they do not exceed third-party pipeline or internal tank farm capacity.
Coordinate with third-party pipeline operators to confirm valid nominations and allocate line capacity when required.
Balance inbound and outbound volumes to maintain safe and optimal inventory levels.
Review and approve dock nominations to ensure they do not exceed available dock capacity.
Allocate dock capacity using existing contracts and historical throughputs when necessary.
Coordinate vessel vetting with the Marine Tech Department to ensure vessels are approved for safe operation at the docks.
Enter and manage vessel data in the web-based vetting application and follow up with Marine Tech and customers as needed.
Review and approve monthly railcar nominations to ensure compliance with contractual requirements and available capacity.
Coordinate with Operations and Business Development on updated rail nominations.
Allocate rail capacity as needed using historical throughput data and contractual limits.
Communicate daily schedules to support efficient loading, unloading, placement, and switching operations.
Serve as either the primary or secondary point of contact for railcar selection and placement, depending on terminal.
Utilize Kaleris, Norfolk Southern, CSX, and Conrail systems, along with internal spreadsheets, to track and schedule rail movements.
Review and approve monthly truck rack nominations to ensure outbound demand aligns with inbound supply.
Monitor 45-day inventory projections to prevent customer runouts or excessive inventory levels and work with customers to revise plans as needed.
Analyze total truck demand and allocate rack capacity when necessary to avoid congestion, delays, or unratable demand.
Continuously update daily schedules to reflect real-time movements and inventory projections.
Utilize scheduling and inventory systems including Transport4, TerminalSmart, Toptech, and internal spreadsheets.
Issue daily schedule and utilization reports to operations, customers, third-party inspectors, accounting, and business development.
Perform daily inventory tracking for fungible rack customers to ensure operations remain within agreed-upon parameters and prevent terminal runouts or overfills.
Utilize standardized inventory tracking formats across terminals to streamline processes.
Review and update fungible rack space allocations monthly in coordination with business development to optimize rack utilization.
Track leased storage customer inventories daily to ensure compliance with contractual requirements.
Maintain frequent verbal and written communication with operations, business development, quality, accounting, and customers to ensure alignment and prevent conflicts.
Support business growth initiatives by identifying new transportation options, operational efficiencies, and capacity expansion opportunities.
Serve as the primary coordinator for seasonal RVP gasoline conversions, working months in advance with operations, business development, quality, and customers.
Develop advanced schedules to support tank rolling, stripping, and preparation for seasonal product changes.
Available on call 24/7 to resolve scheduling conflicts, operational disruptions, and inventory issues.