Time & Attendance Specialist

Labor On Demand•San Antonio, TX

1d•$20•Onsite

About The Position

Under direction, is responsible for performing supervisory level work planning, organizing, directing, and coordinating the activities of Payroll section. Coordinates with Police and Fire Departments' Uniform Payroll Managers, Human Resources, and Time and Attendance Manager to ensure all policies, procedures, and standard practices are congruent with applicable laws and regulations. Exercises direct supervision over assigned staff. Oversees and directs the day-to-day work flow distribution among staff and timely processing of multiple payrolls consisting of Civilian, Uniformed, full-time, part-time, and seasonal City employees. Develops, reviews and maintains Payroll policies and procedures. Monitors for effectiveness, provides guidance and ensures compliance with department policies, procedures and service level agreements. Ensures the accurate and timely processing of payrolls to include payroll production, reporting, accounting and taxation. Ensures the integrity, timeliness and accuracy of payroll master data and transactional data. Ensures compliance with legal requirements and government reporting regulations affecting payroll as well as adherence to acceptable accounting guidelines and standards. Coordinates third party payroll remittances and reviews reconciliation of associated accounts for discrepancies. Prepares monthly, quarterly and annual reporting such as 941 and W-2s. Manages off-cycle payroll process. Acts as the liaison between City Departments and SAP Production Support on payroll related issues. Prepares and reviews work papers for internal and external audits. Interviews, selects, supervises, develops, evaluates, counsels, and if necessary, disciplines personnel according to established CoSA policies, procedures, and guidelines. Coordinates with Fire and Police Departments for proper compliance and processing of payroll in accordance with collective bargaining agreements. Prepares and reviews supporting documentation to address payroll related open records requests. Performs related duties and fulfills responsibilities as required.

Requirements

Bachelor's Degree from an accredited college or university.
Five (5) years of related experience gained through increasingly responsible positions within the payroll area, to include three (3) years of supervisory experience.
Knowledge of payroll concepts and practices
Knowledge of governmental and regulatory compliance.
Knowledge of principles of payroll calculations.
Knowledge of governmental and payroll accounting.
Skill in utilizing a personal computer and associated software programs.
Ability to meet aggressive deadlines and manage multiple programs.
Ability to prepare clear and concise reports.
Ability to supervise, train, and evaluate staff.
Ability to work independently, with minimal supervision, and use rational judgment in making work-related decisions.
Ability to communicate clearly and effectively, both verbally and in writing.
Ability to direct and manage professionals and administrative staff.
Ability to establish and maintain effective working relationships with subordinates, co-workers, supervisors, and the general public.
Ability to perform all the physical, intellectual, and analytical requirements of the position including decision making.

Nice To Haves

SAP Payroll Module Experience.
Governmental and regulatory accounting and compliance experience.
Ability to prepare clear and concise reports.
Skill in utilizing intermediate and advanced functionality within Excel and other Office Suite products.

Responsibilities

Oversees and directs the day-to-day work flow distribution among staff and timely processing of multiple payrolls consisting of Civilian, Uniformed, full-time, part-time, and seasonal City employees.
Develops, reviews and maintains Payroll policies and procedures.
Monitors for effectiveness, provides guidance and ensures compliance with department policies, procedures and service level agreements.
Ensures the accurate and timely processing of payrolls to include payroll production, reporting, accounting and taxation.
Ensures the integrity, timeliness and accuracy of payroll master data and transactional data.
Ensures compliance with legal requirements and government reporting regulations affecting payroll as well as adherence to acceptable accounting guidelines and standards.
Coordinates third party payroll remittances and reviews reconciliation of associated accounts for discrepancies.
Prepares monthly, quarterly and annual reporting such as 941 and W-2s.
Manages off-cycle payroll process.
Acts as the liaison between City Departments and SAP Production Support on payroll related issues.
Prepares and reviews work papers for internal and external audits.
Interviews, selects, supervises, develops, evaluates, counsels, and if necessary, disciplines personnel according to established CoSA policies, procedures, and guidelines.
Coordinates with Fire and Police Departments for proper compliance and processing of payroll in accordance with collective bargaining agreements.
Prepares and reviews supporting documentation to address payroll related open records requests.
Performs related duties and fulfills responsibilities as required.